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- Tasks: Manage billing processes for clients, ensuring accuracy and timely invoicing.
- Company: Vista Global, a leader in business aviation with a dynamic team.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Join a fast-paced environment and make a real impact in the aviation industry.
- Qualifications: 2 years of billing experience, strong attention to detail, and Excel skills.
- Other info: Opportunity to work with luxury brands and high-net-worth individuals.
The predicted salary is between 36000 - 60000 £ per year.
Vista integrates a unique portfolio of companies offering asset-free services to cover all key aspects of business aviation: guaranteed and On Demand global flight coverage; aircraft leasing and finance; and cutting-edge aviation technology. Our global team of Billing Coordinators is responsible for the management of the end-to-end billing process for a dedicated group of Program clients. VistaJet's signature Program membership offers customers a bespoke subscription of flight hours on its fleet of mid and long-range jets, to fly them anytime, anywhere.
Your Responsibilities
- Responsible for a group of assigned Vista Program members.
- The role requires processing of flight invoices correctly in line with contracted rates and conditions.
- Issuing monthly flight statements on a timely basis and liaising with clients on billing related issues.
- There is an out of business hours on call service to support the business 24/7.
- Reviewing flight activity daily, producing accurate flight activity invoices, aligning with the individual contract terms.
- Reporting differences between estimated and actual billing values.
- Reviewing, calculating, adding or adjusting flight specific additional costs to the member invoices.
- Collaborating with the Program sales team to review and approve any non-standard invoices prior to dispatch.
- Ensuring contract balances for cash and hours flown are maintained and accurate, reconciled against flight hours, payments and invoices.
- Generate and send out Flight Activity statements to designated members.
- Responding to member queries regarding invoices and working with Sales to resolve issues as required.
- Building and maintaining relationships with members and their representatives, facilitating service excellence.
- When required, attending internal and external meetings to discuss any billing related questions or queries.
- Supporting the Accounts Receivable function in the timely receipt of payments.
- Creating reports on flying activity and other statistics as required by Program members, or business partners.
- On-Call duty during weekends will be required.
- Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager.
Required Skills, Qualifications, and Experience
- Minimum 2 years’ experience invoicing/billing function.
- Demonstrate superior attention to detail, intermediate Excel skills and experience in client focussed analytical commentary.
- Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred.
- Demonstrate a strong self-motivated approach and understanding of variable levels of urgency.
- You enjoy working in a highly pressured, dynamic, entrepreneurial environment, keen to engage as required by a growing business.
- Excellent verbal and written communications skills; experience in cross functional collaboration is beneficial.
- Prior experience with SAP accounting software is beneficial.
Billing Coordinator employer: Vista Global
Contact Detail:
Vista Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the aviation industry or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Vista Global and its services. Knowing the ins and outs of their billing process will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As a Billing Coordinator, you'll need to liaise with clients regularly. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Coordinator role. Highlight your invoicing experience and any relevant skills, like attention to detail and Excel proficiency. We want to see how you fit into our dynamic team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about billing and how your previous experiences make you the perfect fit for Vista Global. We love seeing enthusiasm and personality!
Showcase Relevant Experience: When filling out your application, be sure to showcase any experience with luxury brands or high-net-worth individuals. This will help us understand how you can contribute to our client-focused approach.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Vista Global
✨Know Your Numbers
As a Billing Coordinator, you'll be dealing with invoices and financial data. Brush up on your Excel skills and be ready to discuss how you've handled billing processes in the past. Be prepared to share specific examples of how you ensured accuracy in invoicing.
✨Understand the Business
Familiarise yourself with Vista's services and the luxury aviation market. Knowing how their subscription model works will help you answer questions confidently and show your genuine interest in the role. Research their competitors too, so you can speak about what sets Vista apart.
✨Showcase Your Communication Skills
Since you'll be liaising with clients and collaborating with sales teams, highlight your communication abilities. Prepare examples of how you've resolved client queries or worked cross-functionally in previous roles. This will demonstrate your ability to maintain strong relationships.
✨Be Ready for Pressure
This role requires working in a dynamic environment, so be prepared to discuss how you handle pressure and tight deadlines. Share experiences where you've successfully managed multiple tasks or dealt with urgent issues, showcasing your self-motivation and adaptability.