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- Tasks: Coordinate and manage logistics for impactful in-person events that support local nonprofits.
- Company: Join Visit.org, a mission-driven tech company focused on social impact.
- Benefits: Competitive hourly rate, meaningful work, and resume-building experience.
- Why this job: Make a difference while gaining hands-on event management experience.
- Qualifications: Event coordination experience and strong communication skills required.
- Other info: Flexible hours, potential for recurring freelance work, and dynamic team environment.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Magna Park, UK to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities:
- Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
- Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
- Be the Visit.org representative, leader, and problem solver at events
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests
- Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
- Send consistent updates, photos, and videos to Events Team throughout event
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
- Pack supplies and add shipping labels which may include loading boxes
Requirements
- Fluency in English and strong communication skills
- Based in Magna Park, UK
- Schedule flexibility with availability to work on a contract per-event basis, as needed
- Experience in complex, large-scale events and smaller executive-level intimate events
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
- Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
- Self-starter who is organized and detail-oriented
- You love building relationships with customers and enjoy customer service
- Experience with group facilitation and managing group dynamics
- You are able to work flexible hours, including nights and weekends, as needed
- Willing and eager to travel to various areas of the local region
- You have super strong interpersonal and customer service skills, especially in fast-paced situations
- Able to wear many hats and take on varied tasks and projects
- Comfort being present and interacting with large crowds
- Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time
This is an on location, in person , per event contract role In City, State. This role is open only to those candidates already based in Magna Park, UK. No relocation packages are offered at this time.
Benefits
- Competitive hourly rate
- The chance to do meaningful and impactful work
- The opportunity to meet with social impact-minded individuals
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org
Freelance In-Person Event Specialist - Magna Park, UK employer: Visit.org
Contact Detail:
Visit.org Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance In-Person Event Specialist - Magna Park, UK
✨Network Like a Pro
Get out there and connect with people in the event industry! Attend local meetups, workshops, or even online webinars. The more you mingle, the better your chances of landing gigs like the Freelance In-Person Event Specialist role.
✨Show Off Your Skills
Create a portfolio showcasing your past events. Include photos, testimonials, and any metrics that highlight your success. When you apply through our website, this will help you stand out as a top candidate!
✨Be Ready to Adapt
In the world of events, things can change in a heartbeat. Be prepared to think on your feet and come up with solutions on the spot. This adaptability is key for roles like the one at Visit.org, where problem-solving is part of the job.
✨Follow Up After Events
After attending or working an event, don’t forget to follow up with the contacts you made. A simple thank-you email can go a long way in building relationships and keeping you top of mind for future opportunities!
We think you need these skills to ace Freelance In-Person Event Specialist - Magna Park, UK
Some tips for your application 🫡
Show Your Event Experience: Make sure to highlight your previous event management experience in your application. We want to see how you've handled logistics, coordinated teams, and created memorable experiences at past events.
Be Yourself: Let your personality shine through in your written application. We’re looking for someone with an entrepreneurial spirit and a passion for social impact, so don’t be afraid to share what drives you!
Tailor Your Application: Customise your application to fit the role. Use keywords from the job description to show us that you understand what we’re looking for and how you can contribute to our mission at Visit.org.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Visit.org
✨Know Your Event Logistics
Make sure you brush up on your event logistics knowledge. Understand the ins and outs of coordinating events, from shipping materials to managing on-site experiences. Be ready to discuss specific examples from your past experiences that showcase your ability to handle complex event details.
✨Show Your Passion for Social Impact
Visit.org is all about social impact, so let your passion shine through! Prepare to talk about why you care about community engagement and how you've contributed to similar causes in the past. This will help you connect with the interviewers and demonstrate that you're a great fit for their mission.
✨Demonstrate Problem-Solving Skills
In this role, you'll need to think on your feet. Prepare some examples of challenges you've faced during events and how you resolved them. Highlight your resourcefulness and calmness under pressure, as these traits are crucial for success in a fast-paced environment.
✨Be Ready to Discuss Flexibility
Since this position requires a flexible schedule, be prepared to discuss your availability and willingness to work nights and weekends. Show that you're adaptable and can manage various tasks, which is essential for a freelance role like this one.
