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For Companies At a Glance
- Tasks: Manage logistics for exciting in-person events and ensure a fantastic experience for all attendees.
- Company: Join Visit.org, a mission-driven tech company focused on social impact.
- Benefits: Competitive hourly rate, meaningful work, and valuable experience for your resume.
- Why this job: Be part of impactful events that support local nonprofits and engage with like-minded individuals.
- Qualifications: Experience in event management, strong communication skills, and a passion for customer service.
- Other info: Flexible hours, potential for recurring freelance work, and a dynamic, fast-paced environment.
Overview
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Magna Park, UK to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities
- Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
- Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
- Be the Visit.org representative, leader, and problem solver at events
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests
- Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
- Send consistent updates, photos, and videos to Events Team throughout event
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
- Pack supplies and add shipping labels which may include loading boxes
- Fluency in English and strong communication skills
- Based in Magna Park, UK
- Schedule flexibility with availability to work on a contract per-event basis, as needed
- Experience in complex, large-scale events and smaller executive-level intimate events
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
- Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
- Self-starter who is organized and detail-oriented
- You love building relationships with customers and enjoy customer service
- Experience with group facilitation and managing group dynamics
- You are able to work flexible hours, including nights and weekends, as needed
- Willing and eager to travel to various areas of the local region
- You have super strong interpersonal and customer service skills, especially in fast-paced situations
- Able to wear many hats and take on varied tasks and projects
- Comfort being present and interacting with large crowds
Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time
Contract and location details
This is an on location, in person, per event contract role In City, State. This role is open only to those candidates already based in Magna Park, UK. No relocation packages are offered at this time.
Benefits
- Competitive hourly rate
- The chance to do meaningful and impactful work
- The opportunity to meet with social impact-minded individuals
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org
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Freelance In-Person Event Specialist - Magna Park, UK employer: Visit.org
Contact Detail:
Visit.org Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance In-Person Event Specialist - Magna Park, UK
✨Tip Number 1
Get your networking game on! Attend local events and meet-ups related to event planning. You never know who might be looking for someone just like you, and it’s a great way to get your name out there.
✨Tip Number 2
Show up and shine! When you land an interview or a meeting, be sure to bring your A-game. Dress the part, be enthusiastic, and don’t forget to showcase your passion for social impact and event management.
✨Tip Number 3
Follow up after your meetings! A quick thank-you email can go a long way. It shows you’re professional and genuinely interested in the role, plus it keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We love seeing candidates who are proactive. It’s a direct line to us, and it shows you’re serious about joining the Visit.org team. Let’s make an impact together!
We think you need these skills to ace Freelance In-Person Event Specialist - Magna Park, UK
Some tips for your application 🫡
Show Your Passion: Let your enthusiasm for social impact and event management shine through in your application. We want to see that you’re not just looking for a job, but that you genuinely care about making a difference!
Tailor Your Experience: Make sure to highlight your relevant experience in corporate events and logistics. We love seeing how your past roles have prepared you for the challenges of being our on-site Event Coordinator.
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so make sure your skills and experiences are easy to spot. A well-structured application goes a long way!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Visit.org
✨Know Your Event Logistics
Before the interview, brush up on your knowledge of event logistics. Be ready to discuss your past experiences managing events, including how you handled challenges like last-minute changes or supply issues. This will show that you understand the role and can think on your feet.
✨Show Your Passion for Social Impact
Visit.org is all about social impact, so make sure to express your enthusiasm for their mission. Share any relevant experiences where you've contributed to community projects or worked with nonprofits. This will help you connect with the interviewers on a personal level.
✨Demonstrate Your Problem-Solving Skills
Prepare examples of how you've successfully navigated unexpected challenges in previous events. Whether it was dealing with missing supplies or managing a difficult group dynamic, showcasing your resourcefulness will highlight your ability to thrive under pressure.
✨Be Ready to Discuss Flexibility and Availability
Since this role requires working flexible hours, including nights and weekends, be upfront about your availability. Discuss how you manage your time and commitments, and reassure them that you're ready to jump in whenever needed. This will show your dedication to the role.
