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- Tasks: Manage logistics for exciting in-person events and ensure a fantastic experience for all attendees.
- Company: Join Visit.org, a mission-driven tech company focused on social impact.
- Benefits: Competitive hourly rate, meaningful work, and opportunities for recurring freelance gigs.
- Why this job: Be the face of impactful events and build your resume while making a difference.
- Qualifications: Experience in event management, strong communication skills, and a passion for customer service.
- Other info: Flexible hours, dynamic environment, and a chance to connect with like-minded individuals.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Ipswich, UK to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities:
- Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
- Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
- Be the Visit.org representative, leader, and problem solver at events
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests
- Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
- Send consistent updates, photos, and videos to Events Team throughout event
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
- Pack supplies and add shipping labels which may include loading boxes
Requirements
- Fluency in English and strong communication skills
- Based in Ipswich, UK
- Schedule flexibility with availability to work on a contract per-event basis, as needed
- Experience in complex, large-scale events and smaller executive-level intimate events
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
- Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
- Self-starter who is organized and detail-oriented
- You love building relationships with customers and enjoy customer service
- Experience with group facilitation and managing group dynamics
- You are able to work flexible hours, including nights and weekends, as needed
- Willing and eager to travel to various areas of the local region
- You have super strong interpersonal and customer service skills, especially in fast-paced situations
- Able to wear many hats and take on varied tasks and projects
- Comfort being present and interacting with large crowds
- Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time
This is an on location, in person , per event contract role In City, State. This role is open only to those candidates already based in Ipswich, UK. No relocation packages are offered at this time.
Benefits
- Competitive hourly rate
- The chance to do meaningful and impactful work
- The opportunity to meet with social impact-minded individuals
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org
Freelance In-Person Event Specialist - Ipswich, UK employer: Visit.org
Contact Detail:
Visit.org Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance In-Person Event Specialist - Ipswich, UK
✨Tip Number 1
Network like a pro! Attend local events and meet-ups in Ipswich to connect with other event specialists and potential clients. The more people you know, the better your chances of landing gigs!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos and testimonials. This will help us see your experience and passion for event management when you apply through our website.
✨Tip Number 3
Be proactive! Reach out to companies that align with your values and offer your services. A friendly email or call can go a long way in getting your foot in the door.
✨Tip Number 4
Stay flexible and ready to adapt! In the world of events, things can change quickly. Show us that you can think on your feet and handle any situation that comes your way during an event.
We think you need these skills to ace Freelance In-Person Event Specialist - Ipswich, UK
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your enthusiasm for social impact and event management shine through. We want to see that you’re not just looking for a job, but that you genuinely care about making a difference!
Tailor Your Experience: Make sure to highlight your relevant experience in managing events, especially those that align with our mission. We love seeing how your past roles have prepared you to be the hands-on Event Specialist we need!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your skills and experiences are easy to spot. Remember, we’re looking for someone who can communicate effectively!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Visit.org
✨Know Your Event Logistics
Before the interview, brush up on your knowledge of event logistics. Understand the key components that make an event successful, from planning to execution. Be ready to discuss your past experiences and how you’ve handled challenges in similar situations.
✨Show Your Passion for Social Impact
Visit.org is all about social impact, so make sure to convey your enthusiasm for their mission. Share examples of how you've contributed to meaningful causes in previous roles. This will show that you align with their values and are genuinely interested in the work they do.
✨Demonstrate Problem-Solving Skills
In the world of events, things can go awry. Prepare to share specific instances where you had to think on your feet and solve problems quickly. Highlight your resourcefulness and ability to stay calm under pressure, as these traits are crucial for the role.
✨Engage with the Interviewers
Treat the interview like a two-way conversation. Ask insightful questions about the company culture, team dynamics, and upcoming events. This not only shows your interest but also helps you gauge if this is the right fit for you.
