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- Tasks: Manage logistics for in-person events, ensuring a smooth experience for all attendees.
- Company: Visit.org connects companies with impactful team experiences benefiting local nonprofits worldwide.
- Benefits: Enjoy a competitive hourly rate and the chance to make a difference while building your resume.
- Why this job: Join a dynamic team, engage with social impact, and enhance your event management skills.
- Qualifications: Experience in event coordination, strong communication skills, and a passion for customer service required.
- Other info: This is a freelance, on-location role in Horsham, PA, with flexible hours.
Overview
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Horsham, PA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you. The right candidate will be based in CITY, State, and have corporate event experience, an entrepreneurial spirit, a passion for our mission, and the energy and discipline to contribute in a start-up tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities
- Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
- Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
- Be the Visit.org representative, leader, and problem solver at events
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests
- Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
- Send consistent updates, photos, and videos to Events Team throughout event
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
- Pack supplies and add shipping labels which may include loading boxes
- Fluency in English and strong communication skills
- Based in Horsham, PA
- Schedule flexibility with availability to work on a contract per-event basis, as needed
- Experience in complex, large-scale events and smaller executive-level intimate events
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
- Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
- Self-starter who is organized and detail-oriented
- You love building relationships with customers and enjoy customer service
- Experience with group facilitation and managing group dynamics
- You are able to work flexible hours, including nights and weekends, as needed
- Willing and eager to travel to various areas of the local region
- You have super strong interpersonal and customer service skills, especially in fast-paced situations
- Able to wear many hats and take on varied tasks and projects
- Comfort being present and interacting with large crowds
- Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time
This is an on location, in person, per event contract role in Horsham, PA. This role is open only to those candidates already based in Cary, Illinois. No relocation packages are offered at this time.
Benefits
- Competitive hourly rate
- The chance to do meaningful and impactful work
- The opportunity to meet with social impact-minded individuals
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org
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Freelance In-Person Event Specialist - Horsham, PA employer: Visit.org
Contact Detail:
Visit.org Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance In-Person Event Specialist - Horsham, PA
✨Tip Number 1
Network with local event professionals in Horsham, PA. Attend industry meetups or workshops to connect with others who may have insights or leads on freelance opportunities. Building relationships in your area can help you get noticed.
✨Tip Number 2
Familiarise yourself with Visit.org's mission and the types of events they organise. Understanding their values and goals will allow you to align your approach and demonstrate your passion for social impact during any discussions.
✨Tip Number 3
Prepare to showcase your problem-solving skills. Think of specific examples from past events where you successfully managed unexpected challenges. This will highlight your resourcefulness and ability to thrive under pressure.
✨Tip Number 4
Be ready to discuss your experience with both large-scale and intimate events. Highlight how you've tailored your approach to different audiences, as this versatility is crucial for the role of an Event Specialist.
We think you need these skills to ace Freelance In-Person Event Specialist - Horsham, PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, particularly any corporate or large-scale events. Use specific examples to demonstrate your skills and achievements in similar roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for social impact and your entrepreneurial spirit. Mention how your skills align with the responsibilities of the Freelance Event Specialist role and why you want to work with Visit.org.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully handled challenges during past events. Highlight your ability to think on your feet and manage unexpected situations effectively.
Highlight Communication Skills: Emphasise your strong communication skills in both your CV and cover letter. Mention any experience you have in managing teams or facilitating group dynamics, as this is crucial for the role.
How to prepare for a job interview at Visit.org
✨Showcase Your Event Experience
Be prepared to discuss your previous event management experiences in detail. Highlight specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability and resourcefulness.
✨Demonstrate Problem-Solving Skills
Since the role requires quick thinking and problem-solving on the fly, come ready with examples of how you've handled unexpected issues during events. This will show that you can maintain grace under pressure.
✨Emphasise Your Interpersonal Skills
As a Freelance Event Specialist, you'll be interacting with various stakeholders. Share instances where your strong communication and customer service skills made a difference in an event's success.
✨Express Your Passion for Social Impact
Visit.org is all about social impact. Make sure to convey your enthusiasm for their mission and how your values align with theirs. This will help you stand out as a candidate who genuinely cares about the work.