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- Tasks: Manage logistics for exciting in-person events and ensure a fantastic experience for all attendees.
- Company: Join Visit.org, a mission-driven tech company focused on social impact.
- Benefits: Competitive hourly rate, meaningful work, and opportunities for recurring freelance gigs.
- Why this job: Be part of impactful events while building your resume and networking with like-minded individuals.
- Qualifications: Experience in event management, strong communication skills, and a passion for customer service.
- Other info: Flexible hours, dynamic environment, and a chance to make a real difference.
The predicted salary is between 13 - 16 £ per hour.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Ipswich, UK to help manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement.
Responsibilities:
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
- Take ownership and responsibility of in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
- Send consistent updates, photos, and videos to Events Team throughout the event.
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
- Pack supplies and add shipping labels which may include loading boxes.
Qualifications:
- Fluency in English and strong communication skills.
- Based in Ipswich, UK.
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
- Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
- Quick thinker — able to problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- Enjoy building relationships with customers and have strong customer service skills.
- Experience with group facilitation and managing group dynamics.
- Able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- Able to wear many hats and take on varied tasks and projects.
- Comfortable interacting with large crowds.
Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time.
This is an on-location, in-person, per-event contract role in Ipswich, UK. This role is open only to those candidates already based in Ipswich, UK. No relocation packages are offered at this time.
Benefits:
- Competitive hourly rate.
- The chance to do meaningful and impactful work.
- The opportunity to meet with social impact-minded individuals.
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org.
Freelance In-Person Event Specialist - Ipswich, UK employer: Visit.org, Inc.
Contact Detail:
Visit.org, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance In-Person Event Specialist - Ipswich, UK
✨Tip Number 1
Network like a pro! Attend local events and meet-ups in Ipswich to connect with other event specialists and potential clients. Don’t be shy; introduce yourself and share your passion for creating impactful experiences!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos and testimonials. This will help us see your experience and creativity when you apply through our website.
✨Tip Number 3
Be proactive! Reach out to local nonprofits and businesses to offer your services for upcoming events. Building relationships now can lead to future opportunities and collaborations.
✨Tip Number 4
Stay flexible and ready to adapt! The event world is unpredictable, so being a quick thinker and problem solver will set you apart. We love candidates who can handle surprises with grace!
We think you need these skills to ace Freelance In-Person Event Specialist - Ipswich, UK
Some tips for your application 🫡
Show Your Passion: Let your enthusiasm for social impact and event management shine through in your application. We want to see that you’re not just looking for a job, but that you genuinely care about making a difference!
Tailor Your Experience: Make sure to highlight your relevant experience in managing events, especially those that align with our mission. Use specific examples to demonstrate how you've successfully handled logistics and problem-solving in past roles.
Be Personable: Since this role involves a lot of interaction with guests and partners, let your personality come through in your writing. We love candidates who can connect with people and create a warm atmosphere at events!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you in the running for this exciting opportunity.
How to prepare for a job interview at Visit.org, Inc.
✨Know Your Event Logistics
Before the interview, brush up on your knowledge of event logistics. Understand the key components that make an event successful, such as venue selection, staffing, and guest management. This will show that you’re not just passionate but also knowledgeable about what it takes to run a smooth event.
✨Showcase Your Problem-Solving Skills
Be prepared to discuss specific examples where you've successfully navigated challenges during events. Whether it was dealing with last-minute changes or managing unexpected issues, demonstrating your resourcefulness and quick thinking will impress the interviewers.
✨Emphasise Your Customer Service Experience
Since this role involves a lot of interaction with guests, highlight your customer service skills. Share stories that showcase your ability to create a welcoming atmosphere and build relationships, especially in high-pressure situations. This will align perfectly with Visit.org's mission.
✨Demonstrate Your Passion for Social Impact
Visit.org is all about social impact, so make sure to express your enthusiasm for their mission. Talk about any relevant experiences or volunteer work that reflects your commitment to making a difference. This will resonate well with the team and show that you’re a great cultural fit.
