At a Glance
- Tasks: Be the hands-on Event Coordinator for exciting, impactful in-person events.
- Company: Join Visit.org, a mission-driven tech start-up making a difference.
- Benefits: Competitive hourly rate and meaningful work experience.
- Other info: Flexible hours and potential for recurring freelance opportunities.
- Why this job: Make a real impact while building your resume and meeting like-minded individuals.
- Qualifications: Event management experience and strong communication skills required.
The predicted salary is between 15 - 20 € per hour.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Edinburgh, Scotland to help manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Responsibilities:
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
- Send consistent updates, photos, and videos to Events Team throughout the event.
- Break down after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
- Pack supplies and add shipping labels which may include loading boxes.
Qualifications:
- Fluency in English and strong communication skills.
- Based in Edinburgh, Scotland.
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and customer experience.
- Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
- Quick thinker — able to problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- Enjoy building relationships with customers and have a passion for customer service.
- Experience with group facilitation and managing group dynamics.
- Able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- Strong interpersonal and customer service skills, especially in fast-paced situations.
- Able to wear many hats and take on varied tasks and projects.
- Comfort being present and interacting with large crowds.
Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for an extended period of time.
This is an on-location, in-person, per-event contract role in Edinburgh, Scotland. This role is open only to those candidates already based in Edinburgh, Scotland. No relocation packages are offered at this time.
Benefits:
- Competitive hourly rate
- The chance to do meaningful and impactful work
- The opportunity to meet with social impact-minded individuals
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org
Freelance In Person Event Specialist - Edinburgh, Scotland employer: Visit.org, Inc.
Visit.org is an exceptional employer for those seeking to make a meaningful impact through their work. As a Freelance Event Specialist in Edinburgh, you will enjoy a competitive hourly rate while engaging in fun, team-building activities that support social causes. The company fosters a dynamic work culture that encourages entrepreneurial spirit and offers opportunities for personal growth, making it an ideal environment for passionate individuals looking to thrive in the event management space.
StudySmarter Expert Advice🤫
We think this is how you could land Freelance In Person Event Specialist - Edinburgh, Scotland
✨Tip Number 1
Network like a pro! Attend local events, meet-ups, or workshops in Edinburgh to connect with people in the event industry. You never know who might be looking for someone just like you!
✨Tip Number 2
Show off your personality! When you get the chance to chat with potential employers, let your passion for events shine through. Share your experiences and how you can bring that energy to their team.
✨Tip Number 3
Be proactive! If you see an event that interests you, reach out directly to the organisers. Express your enthusiasm and ask if they need any extra hands. It’s a great way to get your foot in the door!
✨Tip Number 4
Apply through our website! We’re always on the lookout for passionate individuals like you. Keep an eye on our listings and don’t hesitate to throw your hat in the ring for roles that excite you.
We think you need these skills to ace Freelance In Person Event Specialist - Edinburgh, Scotland
Some tips for your application 🫡
Show Your Passion:Let your enthusiasm for event management shine through in your application. We want to see that you’re not just looking for a job, but that you genuinely care about creating memorable experiences and supporting our mission.
Tailor Your CV:Make sure your CV highlights relevant experience in corporate events and showcases your problem-solving skills. We love seeing how you've tackled challenges in past roles, so don’t hold back on those examples!
Craft a Personal Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific stories that demonstrate your resourcefulness and ability to thrive under pressure. We want to get to know the real you!
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Visit.org, Inc.
✨Know Your Event Inside Out
Before the interview, make sure you thoroughly understand the specifics of the event you'll be managing. Familiarise yourself with Visit.org's mission and values, as well as the logistics involved in running both large-scale and intimate events. This will show your passion and preparedness.
✨Showcase Your Problem-Solving Skills
Be ready to discuss past experiences where you've had to think on your feet. Prepare examples of how you've handled unexpected challenges during events, like missing supplies or tech issues. Highlighting your resourcefulness will demonstrate that you're the right fit for a fast-paced environment.
✨Emphasise Your Communication Skills
Since this role involves coordinating with various teams and stakeholders, it's crucial to showcase your strong communication abilities. Practice articulating how you would manage check-ins and ensure a warm welcome for guests, as well as how you keep everyone informed during the event.
✨Demonstrate Your Passion for Customer Experience
Visit.org is all about creating engaging and impactful events. Be prepared to share your thoughts on what makes a great customer experience and how you can contribute to that. Showing genuine enthusiasm for building relationships with attendees will set you apart from other candidates.
