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- Tasks: Coordinate and manage logistics for exciting in-person events that make a difference.
- Company: Join Visit.org, a purpose-driven SaaS company transforming employee engagement through impactful events.
- Benefits: Enjoy competitive pay, flexible hours, and the chance to work on meaningful projects.
- Why this job: Be part of fun, engaging events that support social causes and connect with like-minded individuals.
- Qualifications: Fluent in English, experienced in event management, and ready to tackle challenges with a smile.
- Other info: Opportunity for recurring freelance work and valuable experience for your CV.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event. The right candidate will have an entrepreneurial spirit, a love of live events, extreme passion for our mission, and the energy and discipline to help execute a memorable and impactful event experience for our corporate client participants.
Responsibilities:
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Send consistent updates, photos, and videos to Events Team throughout the event.
- Help clean the site and repackage and ship all materials back to the distribution center after the event ends.
Qualifications:
- Fluency in English and strong communication skills.
- Based in London, England.
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
- Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
- Quick thinker — able to problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- Experience with group facilitation and managing group dynamics.
- Able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- Super strong interpersonal and customer service skills, especially in fast-paced situations.
- Able to lift, slide, and carry up to 30lbs and stand for an extended period of time.
What we offer:
- Competitive hourly rate.
- The chance to do meaningful and impactful work.
- The opportunity to meet with social impact-minded individuals.
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org.
Freelance Event Specialist - London, England employer: Visit.org, Inc.
Contact Detail:
Visit.org, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance Event Specialist - London, England
✨Tip Number 1
Network with professionals in the event management industry. Attend local events or workshops to meet people who might have connections to Visit.org or similar companies. Building relationships can often lead to job opportunities.
✨Tip Number 2
Familiarise yourself with Visit.org's mission and the types of events they organise. Understanding their values and goals will help you align your approach and demonstrate your passion for social impact during any discussions.
✨Tip Number 3
Prepare to showcase your problem-solving skills. Think of specific examples from your past experiences where you successfully managed challenges during events. This will highlight your ability to handle the fast-paced nature of event coordination.
✨Tip Number 4
Be proactive in following up after applying. A friendly email expressing your enthusiasm for the role can set you apart from other candidates. It shows your eagerness and commitment to being part of their team.
We think you need these skills to ace Freelance Event Specialist - London, England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, particularly any roles where you've coordinated logistics for live events. Use specific examples that demonstrate your ability to handle complex situations and provide excellent customer service.
Craft a Compelling Cover Letter: In your cover letter, express your passion for social impact and live events. Mention why you are drawn to Visit.org's mission and how your skills align with the responsibilities of the Freelance Event Specialist role. Be sure to include any personal experiences that showcase your enthusiasm.
Showcase Problem-Solving Skills: During the application process, emphasise your resourcefulness and ability to think on your feet. Provide examples of past events where you successfully navigated challenges, such as last-minute changes or logistical issues, to ensure a smooth experience.
Highlight Communication Skills: Since strong communication is key for this role, make sure to highlight your interpersonal skills in both your CV and cover letter. Discuss any experiences where you effectively managed group dynamics or facilitated discussions, especially in high-pressure environments.
How to prepare for a job interview at Visit.org, Inc.
✨Show Your Passion for Events
Make sure to express your enthusiasm for live events during the interview. Share specific examples of past events you've managed and what you loved about them. This will demonstrate your genuine interest in the role and align with Visit.org's mission.
✨Prepare for Problem-Solving Scenarios
Since the role requires quick thinking and problem-solving, be ready to discuss how you've handled unexpected challenges in previous events. Prepare a few scenarios where you successfully resolved issues on the spot to showcase your resourcefulness.
✨Highlight Your Communication Skills
Strong communication is key for this position. Be prepared to discuss how you effectively communicate with various stakeholders, from corporate partners to nonprofit organisations. Use examples that illustrate your ability to build relationships and manage group dynamics.
✨Demonstrate Flexibility and Adaptability
The job requires working flexible hours and adapting to different situations. Share experiences where you've had to adjust your plans or work outside of regular hours to ensure an event's success. This will show that you're ready to meet the demands of the role.
