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- Tasks: Coordinate logistics for exciting in-person events, ensuring a smooth experience for all attendees.
- Company: Join Visit.org, a tech start-up focused on social impact through curated team experiences.
- Benefits: Enjoy flexible hours, hands-on event experience, and the chance to make a difference.
- Other info: This is a contract role based in Edinburgh; perfect for those looking to gain real-world experience.
- Why this job: Be part of a mission-driven team, engage with diverse groups, and enhance your event management skills.
- Qualifications: Experience in event coordination, strong communication skills, and a passion for customer service required.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Edinburgh, UK to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Edinburgh, UK, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement.
Responsibilities:
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
- Send consistent updates, photos, and videos to Events Team throughout the event.
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
Qualifications:
- Fluency in English and strong communication skills.
- Based in Edinburgh, UK.
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
- Resourcefulness, ability to exhibit grace under pressure and be solutions-minded in ambiguous situations.
- Quick thinker — able to problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- Enjoy building relationships with customers and have strong customer service skills.
- Experience with group facilitation and managing group dynamics.
- Able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- Able to wear many hats and take on varied tasks and projects.
- Comfortable interacting with large crowds.
Physical Demands:
- Able to lift, slide, and carry up to 30lbs.
- Able to stand for an extended period of time.
What we offer:
This is an on-location, in-person, per-event contract role in Edinburgh, UK. This role is open only to those candidates already based in Edinburgh, UK. No relocation packages are offered at this time.
Freelance Event Coordinator - Edinburgh, UK Edinburgh, Scotland employer: Visit.org, Inc.
Contact Detail:
Visit.org, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance Event Coordinator - Edinburgh, UK Edinburgh, Scotland
✨Tip Number 1
Network with local event professionals in Edinburgh. Attend industry meetups or workshops to connect with others who might have insights or leads on freelance opportunities, including those at Visit.org.
✨Tip Number 2
Familiarise yourself with the mission and values of Visit.org. Understanding their focus on social impact will help you align your approach and demonstrate your passion during any interviews or discussions.
✨Tip Number 3
Prepare to showcase your problem-solving skills. Think of specific examples from past events where you successfully managed unexpected challenges, as this is crucial for the role of an onsite event coordinator.
✨Tip Number 4
Be proactive in reaching out to the Visit.org team. Express your interest in the role and ask insightful questions about their upcoming events, which can help you stand out as a motivated candidate.
We think you need these skills to ace Freelance Event Coordinator - Edinburgh, UK Edinburgh, Scotland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination, especially any corporate or large-scale events. Use specific examples to demonstrate your skills and achievements in similar roles.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for social impact and your entrepreneurial spirit. Mention why you are excited about the opportunity with Visit.org and how your values align with their mission.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully managed challenges during past events. Highlight your resourcefulness and ability to think on your feet, as these are crucial for the role.
Highlight Communication Skills: Since strong communication is key for this position, emphasise your interpersonal skills and experience in managing group dynamics. Include any relevant experiences where you effectively facilitated discussions or resolved conflicts.
How to prepare for a job interview at Visit.org, Inc.
✨Showcase Your Event Experience
Make sure to highlight your previous experience in managing both large-scale and intimate events. Be ready to discuss specific examples where you successfully handled logistics, problem-solving, and customer interactions.
✨Demonstrate Your Problem-Solving Skills
Prepare to share instances where you had to think on your feet during an event. Discuss how you managed unexpected challenges and what strategies you employed to ensure a smooth experience for attendees.
✨Emphasise Your Communication Skills
Since this role requires strong interpersonal skills, be prepared to demonstrate your ability to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently.
✨Express Your Passion for Social Impact
Visit.org is all about social impact, so convey your enthusiasm for their mission. Share any relevant experiences or volunteer work that aligns with their values to show you’re a great cultural fit.