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- Tasks: Support installation projects and ensure smooth operations in a dynamic environment.
- Company: Join a supportive team in Tunbridge Wells, focused on collaboration and efficiency.
- Benefits: Professional development opportunities and a collaborative working culture.
- Why this job: Be part of a proactive team and make a real impact on customer service.
- Qualifications: Office administration experience and strong communication skills required.
- Other info: Great chance for career growth and to improve processes.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking an Administration Assistant in Tunbridge Wells, England, United Kingdom, to support the smooth delivery of installation projects and contribute to the efficiency of our wider operations function.
Key Responsibilities
- Process new installation orders and manage the installation diary for allocated customer accounts.
- Oversee all administration related to installation work and key account projects.
- Liaise with third-party installers across the UK to coordinate resources and maintain service quality.
- Confirm installation details (location, type, requirements) and manage the process from start to finish.
- Verify product kit requirements and issue Vehicle Installation Guides.
- Maintain regular communication with customers, installers, and internal stakeholders.
- Review job sheets submitted by field engineers to ensure accuracy and completeness.
- Work closely with Installation Coordinators, Account Managers and Quality Assurance Engineers.
- Keep installation records accurate and up to date within internal systems.
- Produce timely and relevant internal and external reports.
- Plan and organise resources to meet installation demand.
- Support diary management for engineers to ensure required QC audits are completed.
- Validate and review supplier costings, including weekly cost checks.
Additional Responsibilities
- Identify opportunities to improve processes and increase efficiency.
- Collaborate with other business units and contribute to cross-department meetings.
- Build knowledge of different installation types and vehicle specifications.
- Undertake ad-hoc tasks to support customer service and operational needs.
Key Experience & Skills
- Proven office administration experience.
- Excellent verbal and written communication skills.
- Strong working knowledge of Microsoft Office, especially Excel.
- Highly organised and able to work to tight deadlines.
- Ability to work independently as well as part of a team.
What’s in It for You?
- Supportive, collaborative working culture.
- Opportunities for professional development and career growth.
If you’re a proactive, detail-driven administrator looking for your next challenge, we’d love to hear from you.
Closing date: 30/01/2026
Administrator in Royal Tunbridge Wells employer: VisionTrack
Contact Detail:
VisionTrack Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Royal Tunbridge Wells
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute to their projects. This shows you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being clear and confident will help you stand out as a candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from proactive candidates like you!
We think you need these skills to ace Administrator in Royal Tunbridge Wells
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills align with the role of an Administration Assistant, so don’t be shy about showcasing your office administration experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be sure to mention your strong communication skills and how you can contribute to the efficiency of our operations.
Showcase Your Organisational Skills: As an Administrator, being organised is key. In your application, give examples of how you've managed diaries or coordinated resources in the past. We love seeing candidates who can juggle multiple tasks effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our collaborative culture!
How to prepare for a job interview at VisionTrack
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with the key tasks like processing installation orders and managing diaries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially when coordinating with teams or customers. This will highlight your verbal and written communication skills.
✨Be Ready to Discuss Process Improvements
Think about times when you've identified inefficiencies in your past roles. Be prepared to discuss these examples during the interview, as the company values candidates who can contribute to improving processes. Show them that you’re proactive and have a mindset geared towards efficiency.
✨Demonstrate Your Organisational Skills
As an Administrator, being organised is key. Bring up specific tools or methods you use to stay organised, especially when working under tight deadlines. You might even want to mention your proficiency in Microsoft Office, particularly Excel, as it’s crucial for managing data and reports.
