Project Accountant in London

VisionFR is recruiting a Production Accountant on behalf of a content production agency. This role is integral to the event and production operations. The primary focus is supporting the production teams by delivering accurate and timely project finance management data and ensuring the finance side runs smoothly. This role is also responsible for the financial transaction processing of the UK operations and partnering with the US finance assistant to ensure the compliance of company records.

Key Responsibilities of the Production Accountant:

• Project Reconciliations – Collaborate closely with the production teams to ensure timely budget updates and reconciliation, providing accurate and clear reporting.
• Project Cost Management – Partner with the production team to meticulously track supplier costs, ensuring prompt recording and settlement of third-party expenses and facilitating seamless payment processes.
• Revenue Management – Ensure revenue integrity by accurately invoicing clients, meticulously maintaining deferred revenue records, and preparing monthly journals for fee recognition as directed by the Finance Director.
• Cashflow Forecasting – Update project cashflows to feed the main group cashflow, ensuring we are building out currency exposures and mitigating currency and working capital risk.
• Accounts Payable
• Supplier onboarding – Owning the process, ensuring correct company division setup, compliant paperwork, and bank/tax information.
• Payables Accounting – using Lightyear software to facilitate the approval and subsequent accurate processing of payable to QuickBooks and Credit Card, American Express and PLEO card posting.
• Payment run - generation and timely payment through the correct banking systems.
• Liaison with the US Finance assistant on US processed payments.
• Monthly reconciliation – reconcile payables and cleardown of bank charges and small FX balances.
• Accounts Receivable
• Client Onboarding – Support the production team ensuring correct client account setup, compliant paperwork, and bank/tax/payment portal information where required.
• Receivables Accounting - Sending client invoices in the correct currency and using a polite dunning process.
• Payment allocation – daily bank posting of client receivables and communicating to the production team any issues.
• Monthly reconciliation – reconcile receivables and cleardown of bank charges and small FX balances.
• Intercompany & Treasury Management
• Intercompany Accounting - Processing end to end intercompany transactions (payments and charge backs).
• Intercompany reconciliation – Monthly reconciliation of the Intercompany accounts. Liaise with the US finance assistant to review and ensure the correct allocation of payments and charges across the 2 legal entities.
• Cash Management – Update the cash balance worksheet weekly to provide clarity on working capital and client funds balances.
• FX – Good use of banking tools to apply FX policies to foreign transactions, including hedging and booking rates for payments to minimise FX exposure.
• Treasury Moves – Actioning Deposit moves as directed to ensure we maximise rate upside and recording interest earned into QuickBooks.
• Other responsibilities
• Champion Filemaker, an in-house software project from a finance perspective, feeding into the project sprints, running tests and ensuring the system is being developed in a way that is fit for purpose.
• Support, when requested, the Finance Director on month end, year-end process and reporting including revenue recognition, prepayments and accruals.
• Support the production teams and Finance Director with process improvement.

Key skills and requirements of the Production Accountant:

• Excellent communication skills – written and spoken.
• Ability to develop trusted relationships with other departments and provide consistently reliable, trusted, project finance support.
• Ideally QuickBooks and/or PLEO experience.
• Cashflow and Purchase Ledger experience.
• Worked in a similar role within a creative agency.
• Self-motivated with the ability to prioritise tasks, particularly where deadlines (such as bank cutoffs) impact.
• Organised and diligent, with a discerning eye and attention to detail and the ability to manage multiple projects simultaneously.
• Ability to manage the pressures of demanding clients and production teams.
• Adaptable and capable of managing changing priorities.

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs.