At a Glance
- Tasks: Support office operations and create a welcoming environment for everyone.
- Company: Join a dynamic team at Vision RT, committed to inclusivity and growth.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: Great opportunity for career development and teamwork in a vibrant setting.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Previous experience in office support or customer service is a plus.
The predicted salary is between 25000 - 30000 £ per year.
About the Role
The Facilities & Office Assistant provides administration and operational support to ensure the smooth running of office facilities and workplace services.
The role helps maintain a safe, efficient, and welcoming environment for employees and visitors.
Key Responsibilities
- Office Support
- Ensure office areas, meeting rooms, kitchens, and communal spaces remain tidy and fully stocked.
- Monitor and replenish office supplies, stationery, and consumables.
- Set up meeting rooms and prepare facilities for internal and external meetings, to include ordering catering and taxis.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Welcome visitors and support reception cover when required.
- Take ownership of the Company's Social Committee, planning and delivering social events throughout the year with the support of the social committee.
- Facilities Support
- Log facilities requests and coordinate with contractors or service providers.
- Assist in monitoring maintenance activities and reporting building issues.
- Support office moves, desk setups, and workstation changes.
- Carry out routine workplace inspections and report any concerns.
- Assist with inventory management and asset tracking.
- Health & Safety
- Support health and safety checks across the workplace.
- Report hazards, accidents, and maintenance issues promptly.
- Assist with fire safety checks and emergency preparedness activities.
- Ensure compliance with workplace policies and procedures.
- Assist with setting up health and safety online training for staff (Basingstoke).
- Carry out new starter health and safety inductions.
- Administration
- Maintain facilities records, supplier information, and documentation.
- Process purchase orders, invoices, and other facilities-related paperwork.
- Update facilities trackers and reports.
- Support facilities projects and workplace initiatives as required.
- Knowledge, Skills & Experience
Essential
- Previous experience in an office support, facilities, administration, or customer service role.
- Good organisational and time management skills.
- Strong attention to detail.
- Good communication and interpersonal skills.
- Competent user of Microsoft Office applications.
Desirable
- Experience working in a facilities or office environment.
- Knowledge of health and safety processes.
- Experience handling suppliers or contractors.
- Key Competencies
- Customer service orientation
- Teamwork and collaboration
- Organisation and prioritisation
- Reliability and accountability
- Attention to detail
- Flexibility and adaptability
- Proactive approach to work
Vision RT is an Equal Opportunity / Affr.
Action employer, all qualified applicants will receive consideration for employment and development without regard to race, colour, religion, sexual orientation, gender, national origin, disability, or protected veteran status.
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Facilities / Office Assistant in Basingstoke employer: Vision RT Ltd
Vision RT Ltd is an exceptional employer located in the vibrant Greater London area, offering a dynamic work environment that fosters creativity and collaboration. Employees benefit from ample opportunities for professional growth and development, alongside a supportive culture that values innovation and teamwork. With a focus on meaningful projects and a commitment to employee well-being, Vision RT Ltd stands out as a rewarding place to build a career in event coordination.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities / Office Assistant in Basingstoke
✨Join Local Community Boards
Get involved in local community boards or forums related to janitorial services. You'll find job postings and connect with businesses in your area, which can really bolster your chances of landing that full-time gig at places like Vision RT Ltd.
✨Network with Industry Pros
Don't underestimate the power of networking! Attend industry-specific events or workshops in your locality. Chatting with people already in the field can lead you to hidden job opportunities that might not even be advertised yet.
✨Show Off Your Skills
Consider creating a simple portfolio that outlines your experience and specific skills in janitorial services. You can showcase before-and-after photos of your work or even testimonials from past employers. This can help you stand out when applying at places like Vision RT Ltd.
✨Apply Directly and Keep it Local
When you see a full-time position that sparks your interest, don’t just apply online. If you can, walk into the company, like Vision RT Ltd, with a smile and express your eagerness to contribute. Nothing beats meeting face-to-face and making that personal connection!
We think you need these skills to ace Facilities / Office Assistant in Basingstoke
Some tips for your application 🫡
Highlight Relevant Experience:When showcasing your experience, focus on any previous roles in janitorial or cleaning services. Include specifics like the types of environments you've worked in – be it offices, schools, or hospitals – and mention any cleaning techniques or equipment you're familiar with. This will show Vision RT Ltd that you’ve got the practical skills needed for the job!
Certifications Matter:If you have any certifications related to cleaning, health and safety, or equipment handling, make sure to include them in your CV. These can really set you apart from other candidates and demonstrate your commitment to quality and safety in your approach, which is crucial in the janitorial industry.
Tailor Your Cover Letter:Your cover letter should explain why you’re interested in working with Vision RT Ltd specifically. Talk about what excites you about the role and how you align with their values. Maybe you love maintaining cleanliness and creating a welcoming environment; let that shine through!
Get Your Availability Clear:Since this is a full-time position, be sure to mention your availability at the beginning of your application. Vision RT Ltd will want to know that you can commit to the hours required, so throwing in your ideal working times can help ease any worry about schedule conflicts!
How to prepare for a job interview at Vision RT Ltd
✨Know Your Cleaning Techniques
Brush up on various cleaning techniques and equipment you're familiar with. Be ready to highlight specific experiences where you've tackled challenging cleaning situations. This could give the hiring team at Vision RT Ltd a glimpse of your hands-on skills!
✨Safety First!
Make sure you're up-to-date on health and safety regulations relevant to janitorial work. We can expect some questions about how you handle hazardous materials or ensure hygiene—demonstrating knowledge here shows you're serious about your job and safety at Vision RT Ltd.
✨Flexibility is Key
As this is a full-time role, be prepared to discuss your flexibility regarding shifts and potential overtime. Employers love to see candidates who are adaptable to changing schedules, so share experiences that highlight your commitment and reliability.
✨Present Your Experience!
If you have a portfolio or references from previous jobs in cleaning services, bring them along or have them ready to share. This can strengthen your case at Vision RT Ltd, showcasing your work ethic and the quality of your previous roles in janitorial services.
