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For Companies At a Glance
- Tasks: Be the friendly face of our office, welcoming visitors and handling enquiries.
- Company: Join a reputable organisation in a modern office environment.
- Benefits: Competitive salary, free parking, and a supportive workplace culture.
- Why this job: Make a great first impression and develop your admin skills in a dynamic setting.
- Qualifications: Strong communication skills and a friendly attitude are essential.
- Other info: Enjoy a positive work environment with opportunities for personal growth.
The predicted salary is between 22000 - 26000 £ per year.
We are recruiting on behalf of a reputable organisation operating within a modern multi-tenant office building. The Receptionist is the first point of contact for all visitors, clients, and staff across the building, whether in person or over the phone. As a Receptionist, it’s down to you to make that all-important first impression, so strong rapport-building skills are essential to ensure everyone feels welcomed, looked after, and at ease. You will provide an efficient and professional front-of-house service while supporting general administrative duties for multiple tenants and departments. The organisation prides itself on looking after its staff, offering a supportive and positive working environment where employee wellbeing and development are valued.
Main Tasks and Responsibilities
- Answer calls politely, quickly and efficiently
- Dealing with a high volume of enquiries in regards to residential rental properties (training will be provided if required)
- Updating the rental CRM system
- First point of contact, meet and greet the business clients and staff
- Always keep the reception area clean and tidy
- Updating the internal telephone records of staff contacts and job titles
- Record and handle all incoming and outgoing couriers
- Book meeting rooms and maintain the meeting room diaries
- Responsible for ensuring all outbound post is sent on time
- Opening and distributing all incoming post
- Weekly fire alarm tests
- Assisting with company events and incentives
- Ordering company cleaning products
- Assisting with administrative duties when required
Key Skills
- Presentable at all times
- Outgoing and friendly
- Excellent telephone manner
- Good written and spoken communications skills
- Good organisational skills
- Efficient and well organised
- Previous Reception experience preferable
- Previous Operations Admin skills preferable
- Self-motivated and able to use initiative
- Strong IT skills
Monday to Friday 9am - 17.30pm (1hr lunch break) Free parking on site. If you fit the bill, please apply now.
Receptionist Administrator employer: Vision Recruitment Ltd
Contact Detail:
Vision Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and what they do will help you connect with them and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your greeting and introduction! As a Receptionist, you'll be the first face people see, so nail that first impression by being warm and welcoming. A friendly smile goes a long way!
✨Tip Number 3
Prepare for common interview questions related to customer service and administration. Think about examples from your past experiences that showcase your skills in handling enquiries and multitasking.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can reinforce your interest in the role and keep you fresh in their minds. Plus, it shows you're proactive!
We think you need these skills to ace Receptionist Administrator
Some tips for your application 🫡
Make a Great First Impression: As a Receptionist, your application should reflect your ability to create a welcoming atmosphere. Use friendly language and show off your rapport-building skills right from the start!
Show Off Your Organisational Skills: Highlight your organisational abilities in your written application. Mention any experience you have with managing schedules or handling multiple tasks at once – it’s key for this role!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to match the job description. Use keywords from the listing to show that you understand what we’re looking for.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Vision Recruitment Ltd
✨Nail Your First Impression
As a Receptionist, your first impression is crucial. Make sure to arrive early, dress smartly, and greet everyone with a warm smile. Practising a friendly introduction can help you feel more confident when meeting your interviewers.
✨Show Off Your Communication Skills
Since you'll be the first point of contact, it's essential to demonstrate excellent communication skills. During the interview, be clear and articulate in your responses. You might even want to prepare a few examples of how you've effectively handled enquiries or resolved issues in the past.
✨Demonstrate Organisational Prowess
The role requires strong organisational skills, so be ready to discuss how you manage multiple tasks. Bring up specific instances where you successfully juggled responsibilities, like managing a busy reception area or coordinating events, to showcase your ability to stay organised under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and the company. Inquire about the team dynamics, training opportunities, or how they support employee wellbeing. It’s a great way to demonstrate that you’re not just looking for any job, but a place where you can thrive.
