Payroll Manager

Job Summary:

We are seeking a highly skilled and experienced Payroll Manager to work with the payroll coordinator to take full ownership of our payroll function. The successful candidate will be responsible for end-to-end payroll processing from gross to net, ensuring compliance with all statutory regulations. A strong understanding of basic accounting principles, excellent Excel skills, and experience with expenses and benefits administration are essential for this role.

Key Responsibilities:

• Payroll Processing (Gross to Net):
  • Oversee the process of the company\’s Monthly payroll accurately and on time for all employees.
  • Ensure the calculation and process of all payroll components including salaries, wages, bonuses, overtime, and deductions e.g. tax, National Insurance, student loans, attachment of earnings are accurate and auditable.
  • Reconcile payroll data and resolve any discrepancies or queries.
  • Ensure the processes for new starters, leavers, and changes to employee records are efficiently and accurately maintained.
  • Maintain up-to-date and accurate payroll records.
• Auto-Enrolment & Pensions:
  • Administer and manage the company\’s Auto-Enrolment pension scheme.
  • Process pension contributions, opt-ins, and opt-outs.
  • Liaise with pension providers and ensure timely submission of data and payments.
  • Maintain accurate records for pension compliance and auditing.
• Basic Accounting:
  • Perform payroll reconciliations with the general ledger.
  • Process payroll journals and accruals.
  • Assist with month-end and year-end close procedures related to payroll.
  • Understand and explain payroll-related accounting entries.
• Expenses and Benefits:
  • Administer and process employee expenses in accordance with company policy.
  • Manage and track employee benefits (e.g. Relocation, private medical insurance, Company car benefits, etc.) for payroll purposes.
  • Ensure P11D and PSA reporting is accurate and submitted on time.
  • Manage Payroll Mechanism for Taxing and Reporting of RSUs
• Compliance & Reporting:
  • Ensure full compliance with HMRC regulations, PAYE, National Insurance, Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), etc.
  • Managing Compliance with IR35.
  • Gender Pay Gap Reporting
  • Prepare and submit all statutory payroll reports (e.g., FPS, EPS).
  • Stay up-to-date with changes in payroll legislation and ensure the company remains compliant.
  • Generate various payroll reports for management and internal stakeholders as required.
• System Management & Data:
  • Utilise and maintain the payroll software (Civica People Hub) system effectively.
  • Ensure data integrity and confidentiality of all payroll information.
• Stakeholder Management:
  • Work with Payroll Coordinator effectively and act as the primary point of contact for all payroll-related queries from employees and management.
  • Liaise effectively with HR, Finance, and external providers (HMRC, pension providers etc) .

Skills & Experience:

• Proven experience (minimum 3-5] years) in a dedicated Payroll Manager or Senior Payroll Officer role, with full end-to-end payroll responsibility.
• Demonstrable expertise in managing Auto-Enrolment pension schemes.
• Solid understanding of all aspects of gross to net payroll calculations and deductions.
• Strong working knowledge of basic accounting principles and payroll journal entries.
• Advanced Excel skills are essential ( VLOOKUPs, pivot tables, complex formulas for data manipulation and analysis).
• Experience with expenses and benefits administration and P11D/PSA reporting.
• Up-to-date knowledge of UK payroll legislation and HMRC requirements.
• Experience with Civica payroll software and Workday is highly desirable.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to explain complex payroll matters clearly.
• High level of integrity and ability to handle confidential information discreetly.

Qualifications:

• CIPP is advantageous but not essential

What We Offer:

• A supportive and collaborative work environment with Opportunities for professional development together with a competitive pension scheme, Company Bonus scheme, Generous holiday allowance, Private Health care and Free parking.

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