At a Glance
- Tasks: Manage finance, people, and office operations while supporting team growth.
- Company: Join Virtuoso, an award-winning IT service provider with a vibrant culture.
- Benefits: Enjoy funded training, flexible hours, 25 days leave, and fun social events.
- Other info: Modern office with great facilities and excellent career development opportunities.
- Why this job: Be a key player in a dynamic environment and make a real impact.
- Qualifications: Experience in finance or administration with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a proactive and detail-oriented Office Manager to join our growing team at Kings Hill. This is a broad, hands-on role covering Finance, People and Culture, and Office Management with scope to grow as the business expands. You will play a key role in ensuring the smooth day-to-day running of financial processes, customer and supplier interactions, and internal operations, acting as a central support function across Finance, People and Culture, and the wider business.
Key Responsibilities
- Finance & Accounting
- Accounts Payable and Receivable
- Daily bank and card reconciliations
- Payments and Short-term cash flow management
- Assist with month-end processes and payroll preparation
- Billing of monthly recurring agreements, projects, and other sales
- First point of contact for billing and payment queries
- Procurement and Order Processing
- Order tracking and expediting
- Office & Business Operations
- Support office and facilities management at Kings Hill
- Maintain Health & Safety, and an organised and professional working environment
- Coordinate team events and socials
- People & Culture Support
- Maintain employee records and HR documentation (HRIS/Bamboo)
- Support employee recruitment, onboarding, and leaver processes
- Prepare employment contracts and new hire documentation
Skills & Experience
Essential:
- Experience in a Finance or Administration role
- Strong attention to detail and numerical accuracy
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office
- Professional, proactive, and self-motivated approach
Desirable:
- Knowledge of Xero or similar accounting software
- Experience with procurement or order processing
- Accounting or Bookkeeping qualification
- Understanding of HR administration or HR systems
Personal Attributes
- Enthusiastic and adaptable
- Strong sense of ownership and accountability
- Able to build trust and positive relationships across teams
- Flexible mindset with a continuous improvement approach
- Aligns with Virtuoso’s values and collaborative culture
Hours: 37.5 hours per week
Location/Travel: Full time office based at our offices in Kings Hill, West Malling, ME19 4AE
Benefits
- Funded Training and Development - Our people’s personal development is extremely important to us. Fully-paid technical courses, training and exams are available, related to your individual roles.
- Flexibility - We provide flexible work hours, great holiday entitlement and paid parental leave. 25 days paid annual leave plus additional long service leave.
- Quarterly Bonus - We operate a discretionary quarterly bonus scheme based on individual, team and company performance.
- Social Club - We hold monthly social events such as axe-throwing, bowling, go-karting, and immersive gaming organised by our team.
- Great Office Culture - Modern offices with great facilities, including drinks fridge, barista style coffee machine, snacks and fruit. Gaming console, dart board, and other games for breaks and competitions.
- Subsidised Gym Membership - Stay active with our subsidised gym membership, part of our commitment to your wellbeing.
About Virtuoso
Virtuoso is an award-winning IT service provider, supporting ambitious businesses globally since 2011. We are a technology-driven business, strengthened by our culture and commitment to serving customers. Businesses work with us because we take the complex and make it simple. We help customers harness the power of the Microsoft Cloud. Our managed technology services get the right balance of cloud platforms and traditional IT working together for them. From strategy and design, to delivery and support, our team of technical experts work 24/7, 365 days a year, empowering businesses with the cloud advantage.
Office Manager in West Malling employer: Virtuoso
Virtuoso is an exceptional employer located in Kings Hill, offering a vibrant work culture that prioritises employee development and well-being. With funded training opportunities, flexible working hours, and a range of social events, employees are encouraged to grow both personally and professionally while enjoying a modern office environment equipped with great facilities. The company's commitment to a collaborative culture and performance-based bonuses makes it an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in West Malling
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Virtuoso.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Virtuoso.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager in West Malling
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Virtuoso.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Virtuoso. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Virtuoso
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Virtuoso, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Virtuoso, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Virtuoso could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Virtuoso as they’re likely seeking a candidate who can enhance their workplace culture.
