At a Glance
- Tasks: Support finance, people, and office management while ensuring smooth daily operations.
- Company: Join Virtuoso, an award-winning IT service provider with a collaborative culture.
- Benefits: Enjoy funded training, flexible hours, quarterly bonuses, and a vibrant office environment.
- Other info: Participate in fun team events and enjoy a modern office with great facilities.
- Why this job: Make a real impact in a dynamic role with opportunities for personal growth.
- Qualifications: Experience in finance or administration with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a proactive and detail-oriented Business Support Administrator to join our growing team at Kings Hill. This is a broad, hands-on role covering Finance, People and Culture, and Office Management with scope to grow as the business expands. You will play a key role in ensuring the smooth day-to-day running of financial processes, customer and supplier interactions, and internal operations, acting as a central support function across Finance, People and Culture, and the wider business.
Key Responsibilities
- Finance & Accounting
- Accounts Payable and Receivable
- Daily bank and card reconciliations
- Payments and Short-term cash flow management
- Assist with month-end processes and payroll preparation
- Billing of monthly recurring agreements, projects, and other sales
- First point of contact for billing and payment queries
- Procurement and Order Processing
- Order tracking and expediting
- Office & Business Operations
- Support office and facilities management at Kings Hill
- Maintain Health & Safety, and an organised and professional working environment
- Coordinate team events and socials
- People & Culture Support
- Maintain employee records and HR documentation (HRIS/Bamboo)
- Support employee recruitment, onboarding, and leaver processes
- Prepare employment contracts and new hire documentation
Skills & Experience
- Essential:
- Experience in a Finance or Administration role
- Strong attention to detail and numerical accuracy
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office
- Professional, proactive, and self-motivated approach
- Desirable:
- Knowledge of Xero or similar accounting software
- Experience with procurement or order processing
- Accounting or Bookkeeping qualification
- Understanding of HR administration or HR systems
Personal Attributes
- Enthusiastic and adaptable
- Strong sense of ownership and accountability
- Able to build trust and positive relationships across teams
- Flexible mindset with a continuous improvement approach
- Aligns with Virtuoso's values and collaborative culture
Hours: 37.5 hours per week
Location/Travel: Full time office based at our offices in Kings Hill, West Malling, ME19 4AE
Benefits
- Funded Training and Development - Our people's personal development is extremely important to us. Fully-paid technical courses, training and exams are available, related to your individual roles.
- Flexibility - We provide flexible work hours, great holiday entitlement and paid parental leave. 25 days paid annual leave plus additional long service leave.
- Quarterly Bonus - We operate a discretionary quarterly bonus scheme based on individual, team and company performance.
- Social Club - We hold monthly social events such as axe-throwing, bowling, go-karting, and immersive gaming organised by our team.
- Great Office Culture - Modern offices with great facilities, including drinks fridge, barista style coffee machine, snacks and fruit. Gaming console, dart board, and other games for breaks and competitions.
- Subsidised Gym Membership - Stay active with our subsidised gym membership, part of our commitment to your wellbeing.
About Virtuoso
Virtuoso is an award-winning IT service provider, supporting ambitious businesses globally since 2011. We are a technology-driven business, strengthened by our culture and commitment to serving customers. Businesses work with us because we take the complex and make it simple. We help customers harness the power of the Microsoft Cloud. Our managed technology services get the right balance of cloud platforms and traditional IT working together for them. From strategy and design, to delivery and support, our team of technical experts work 24/7, 365 days a year, empowering businesses with the cloud advantage.
Business Support Administrator in West Malling employer: Virtuoso
At Virtuoso, we pride ourselves on being an excellent employer, offering a vibrant work culture in our Kings Hill office that fosters personal and professional growth. With a strong commitment to employee development through funded training, flexible working hours, and a range of social activities, we ensure that our team members feel valued and engaged. Our modern office environment, complete with great facilities and a focus on wellbeing, makes Virtuoso a fantastic place to build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in West Malling
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute to their goals. This shows you’re genuinely interested and ready to jump in!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, not like a robot reciting lines.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Business Support Administrator in West Malling
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your finance and administration experience, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Business Support Administrator role. Mention specific examples from your past that demonstrate your proactive approach and ability to manage multiple tasks.
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly – we want to see your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll get to explore more about our company culture while you’re at it!
How to prepare for a job interview at Virtuoso
✨Know Your Numbers
As a Business Support Administrator, you'll be dealing with finance and accounting. Brush up on your numerical skills and be ready to discuss your experience with accounts payable and receivable. Prepare examples of how you've managed cash flow or reconciled accounts in previous roles.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Think of specific instances where you successfully managed multiple tasks or projects simultaneously. Be prepared to explain your time-management strategies and how you prioritise tasks effectively.
✨Communicate Clearly
Strong written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes, so being able to simplify your explanations will demonstrate your understanding and communication prowess.
✨Emphasise Your Proactivity
The job description highlights a proactive approach. Think of examples where you took the initiative to improve processes or solve problems without being prompted. This will show that you're not just reactive but also forward-thinking, which is crucial for this role.
