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- Tasks: Support smooth operations in veterinary practices with admin and HR tasks.
- Company: Join a compassionate team at Virtue Vets, dedicated to animal care.
- Benefits: Full-time hours, professional development, and discounts on pet care.
- Why this job: Make a real difference in animal care while developing your skills.
- Qualifications: Strong admin skills, Rota management experience, and excellent communication.
- Other info: Dynamic role with opportunities for growth and teamwork across multiple sites.
The predicted salary is between 30000 - 42000 £ per year.
The HR and Operations Administrator plays a vital role in supporting the smooth, efficient, and compassionate running of veterinary practices closely with Practice Managers, Ops Manager, and HR Manager. This role ensures that key operational, administrative, and communication functions are delivered to a high standard.
This role requires exceptional organisational skills, strong communication, and the ability to work across multiple practices with professionalism and a positive, solutions-focused approach.
Key Responsibilities- Administrative Support
- Provide comprehensive day-to-day administrative support in doing the Rota across all sites.
- Maintain accurate internal records across HR, finance, compliance, and operations.
- Support with the coordination of staff planning for events.
- Operational Coordination
- Assist with the flow of information between practices, ensuring teams have the resources, updates, and guidance they need.
- Support onboarding and integration when new staff members join, ensuring smooth transition and consistent standards.
- Monitor compliance tasks (e.g., health & safety, equipment checks, practice audits) and ensure practices complete required actions within set timelines.
- Liaise with clinical staff, support teams, suppliers, and external partners to resolve Rota queries promptly.
- Financial Administration
- Process invoices, purchase orders, and expenses in line with financial procedures.
- Support payroll administration by collating timesheets, rota updates, and attendance records.
- Human Resources Support
- Support recruitment administration, including advertising roles, scheduling interviews, and managing communication with candidates.
- Assist with onboarding tasks such as preparing induction packs, ensuring documentation is complete, and updating personnel records.
- Maintain accurate HR data, including absence logs, training records, and compliance documents.
- Essential
- Strong administrative experience, ideally across multiple sites or departments.
- Must be comfortable with working in practices, as the role will be in person and must be happy with travelling to multiple sites.
- Experience with Rotas and Rota Management.
- Excellent organisational and time-management skills with the ability to prioritise effectively.
- Confident IT skills, including proficiency with Excel, Word, and digital management systems.
- High attention to detail and consistent accuracy.
- Strong written and verbal communication skills.
- Ability to work independently whilst remaining a collaborative team player.
- Professional handling of confidential or sensitive information.
- Desirable
- Experience within a veterinary, healthcare, or service-led environment.
- Understanding of clinical operations and regulatory requirements.
- Experience supporting remote or field-based teams.
- Positive and solutions-focused approach.
- Calm under pressure and adaptable to changing priorities.
- Friendly, approachable, and supportive when working with practice teams.
- Strong sense of ownership and accountability.
- Committed to upholding the values of Virtue Vets: compassion, integrity, collaboration, and continuous improvement.
- Full-time, typically Monday–Friday, with some weekend work needed around events.
- Access to Virtue Vets' employee benefits, professional development opportunities, and discounted veterinary care for personal pets.
HR and Operations Administrator in London employer: Virtue Vets
Contact Detail:
Virtue Vets Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR and Operations Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the veterinary and healthcare sectors. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Familiarise yourself with Virtue Vets' mission and how you can contribute to their compassionate approach. Show them you're not just a fit for the role, but for the team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience with administrative support and Rota management. The more comfortable you are, the better you'll shine during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace HR and Operations Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR and Operations Administrator role. Highlight your administrative experience, especially if you've worked across multiple sites or departments. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your experience aligns with our values at Virtue Vets. Keep it friendly and professional – we love a personal touch!
Show Off Your Organisational Skills: Since this role requires exceptional organisational skills, give us examples of how you've managed tasks or projects in the past. Whether it's handling Rotas or coordinating events, we want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Virtue Vets
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the HR and Operations Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised effectively and maintained accuracy under pressure, as these are crucial for the position.
✨Communicate Clearly and Confidently
Strong communication is key for this role, so practice articulating your thoughts clearly. During the interview, be concise but thorough in your responses. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing past experiences related to HR and operations.
✨Demonstrate a Solutions-Focused Mindset
The job calls for a positive and solutions-focused approach, so think of examples where you’ve tackled challenges in a proactive manner. Highlight your ability to remain calm under pressure and adapt to changing priorities, as this will resonate well with the values of the company.
