At a Glance
- Tasks: Support the CEO in managing a dynamic calendar and coordinating global travel.
- Company: Join Virtual Science AI, a leader in life science technology and innovation.
- Benefits: Flexible work environment, competitive salary, and opportunities for personal growth.
- Other info: Work in a diverse team committed to equality and inclusion.
- Why this job: Be a key player in a fast-paced, impactful AI company transforming healthcare.
- Qualifications: Experience supporting high-level executives and exceptional organisational skills.
The predicted salary is between 50000 - 60000 € per year.
Virtual Science AI is empowering life science teams to improve patient outcomes. We are passionate about our meaningful work with life science companies unlocking medical intelligence to help bring treatments to patients faster. VSAI works with most world-leading pharmaceutical organisations and numerous biotechs to help teams engage with healthcare stakeholders and to gain faster insights from vast data sets and activities to support with bringing the best solutions to patients.
We have strong momentum with our next-generation, advisory panel and medical intelligence platform solutions being adopted and scaled across life science organisations - increasing the benefit we bring to the industry. Headquartered in London and with operations in Europe, North America, Latin America and Asia, Virtual Science AI creates cutting-edge software as a service (SaaS) and Artificial Intelligence (AI) solutions for the life science sector.
We are seeking an exceptional Executive Assistant to support the Founder/CEO of the rapidly growing AI company, Virtual Science AI. This is not a traditional EA role. You will operate as a trusted partner across both business and personal life, ensuring everything runs seamlessly behind the scenes. The role requires high ownership, discretion, and speed, supporting a globally active CEO across key global regions.
What You’ll Be Responsible For:
- Executive & Business Support
- Own and optimise a complex, multi-time zone calendar
- Coordinate high-level meetings with pharma leaders, clients, and partners
- Support with the preparation of briefing packs ahead of key interactions (investor, client, C-level)
- Support with professional communications (email, LinkedIn, follow-ups)
- Track key company priorities and ensure execution momentum
- Support preparation for major events
- Travel & Global Coordination
- Plan seamless international travel across the world
- Build detailed itineraries (meetings, logistics, contingencies)
- Coordinate visas, documentation, and last-minute changes
- Ensure the CEO is always in the right place, at the right time, fully prepared
- Personal & Lifestyle Management
- Manage personal life logistics end-to-end
- Coordinate living arrangements across locations
- Handle appointments, health, fitness, and personal admin
- Support social planning and personal commitments
- Operations & Problem Solving
- Act as a central operator across all aspects of the CEO’s life
- Anticipate needs before they arise
- Solve problems quickly, independently, and globally
- Run ad hoc projects with minimal direction
Who This Is For
- You are experienced supporting a Founder, CEO, or high-performance individual
- Extremely organised and detail-oriented
- Calm under pressure and thrive in fast-moving environments
- Discreet, trustworthy, and operate with high integrity
- Comfortable working across time zones and international contexts
- Proactive — you don’t wait to be told what to do
Key Traits We Value
- Anticipation over reaction
- Ownership over task execution
- Clarity in chaos
- Speed with precision
- Global mindset
Nice to Have
- Experience in startups, consulting, or high-growth environments
- Exposure to international relocation or multi-country living
- Interest in productivity, optimisation, and building systems
What Success Looks Like
- The CEO’s time is fully protected and optimised
- Business and personal life run seamlessly without friction
- Priorities are always clear and proactively managed
- Problems are handled before they surface
Virtual Science AI is committed to building a diverse & inclusive workforce. We are committed to equality of opportunity for all staff. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and/or civil partnerships.
Executive Assistant in Chelmsford employer: Virtual Science AI
At Virtual Science AI, we pride ourselves on being an exceptional employer that champions innovation and collaboration in the life sciences sector. Our vibrant work culture fosters personal and professional growth, offering unique opportunities to engage with leading pharmaceutical organisations while making a meaningful impact on patient outcomes. Located in the heart of London, we provide a dynamic environment where your contributions are valued, and you can thrive alongside a passionate team dedicated to unlocking medical intelligence.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the life sciences and AI sectors. Attend events, webinars, or even local meetups to make those valuable connections that could lead to job opportunities.
✨Tip Number 2
Be proactive in your approach! Don’t just wait for job postings to appear. Research companies like Virtual Science AI and reach out directly. Express your interest and how you can add value as an Executive Assistant. We love seeing enthusiasm!
✨Tip Number 3
Prepare for interviews by understanding the company’s mission and values. For us at StudySmarter, it’s all about improving outcomes. Show how your skills align with our goals and be ready to discuss how you can support a busy CEO in a fast-paced environment.
✨Tip Number 4
Follow up after interviews! A simple thank-you email can go a long way. It shows your appreciation and keeps you on the radar. Plus, it’s a great chance to reiterate your excitement about the role and how you can contribute to the team.
We think you need these skills to ace Executive Assistant in Chelmsford
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your ability to manage complex schedules and coordinate high-level meetings. We want to see how you can keep everything running smoothly, just like the role requires!
Be Proactive in Your Approach:Demonstrate your proactive nature by sharing examples of how you've anticipated needs or solved problems before they arose. This is key for us at StudySmarter, as we value ownership and initiative.
Tailor Your Communication Style:Since you'll be supporting a CEO, it's important to showcase your professional communication skills. Use clear and concise language in your application, and don’t forget to mention any experience with high-stakes communications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Virtual Science AI!
How to prepare for a job interview at Virtual Science AI
✨Know the Company Inside Out
Before your interview, dive deep into Virtual Science AI's mission and values. Understand their role in the life sciences sector and how they leverage AI to improve patient outcomes. This knowledge will not only impress but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully handled multiple priorities in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Proactivity
Virtual Science AI values individuals who take initiative. Think of instances where you anticipated needs before they arose or solved problems independently. Share these stories during your interview to highlight your proactive mindset.
✨Prepare for Global Coordination Questions
Given the international nature of the role, be prepared to discuss your experience with time zones, travel logistics, and cross-cultural communication. Have a few examples ready that showcase your ability to coordinate effectively across different regions.
