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- Tasks: Support the admin team with family court tasks, data input, and general admin duties.
- Company: Join Virtual Bridges, a supportive organization working with East London Family Court.
- Benefits: Earn £14.75 per hour with potential for contract extension until July 2025.
- Why this job: Gain valuable experience in a dynamic environment while making a difference in family law.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Immediate start available; work 5 days a week in the office.
East London Family Court – Admin Officer (AO)
Join to apply for the East London Family Court – Admin Officer (AO) role at Virtual Bridges
Contract Until: July 2025
Salary: £14.75 per hour
Location: East London
Work Setting: 5 days in office
This is a temporary contract role until July 2025 for an Admin Officer with an immediate start date (compliance dependent) for a 6-month duration with a possible extension.
Job Description
This is a brilliant opportunity for candidates to work as an Admin Officer on behalf of our client, East London Family Court, to support the admin team by processing family work and data input, case creation, orders, court clerking, correspondence, and any other family work tasks including general admin duties.
Key Responsibilities
Administration
- Preparing papers and files for court, tribunals, hearings, and meetings
- Producing court/tribunal documents
- General photocopying and filing
- Creating and updating records on in-house computer system and data input
- Post opening and dispatch
- Booking, preparing, and organizing meeting rooms, supporting training courses, and other group activities
Drafting
- Standard letters and correspondence, minutes, notes, reports, submissions, etc., according to guidelines and instructions
Operations
- Clerking civil and family courts, tribunals, and hearings, ensuring papers and materials are available and up to date
- Assisting court users, supporting listing and rota management, checking files
- Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees, including the use of chip and pin
- Handling counter (face to face), written and telephone enquiries
- To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely, and productive
- To work as a team to problem solve, assess the impact of new SOPs, and contribute to small projects
- To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Coordinator, H+S roles
Processing Casework
- Including standard documentation and information, court orders, claims, fines and fees, legal aid
- Resulting courts accurately, interpreting accurately the information required on a court file
- To work to workload targets in terms of throughput and accuracy
Checking and Verifying
- Documents, records, accounts, claims, and returns for approval, results, statistics, plans, etc. against criteria, regulations, or procedures
- Ensuring compliance and administration documentation meet quality standards
- Role holders may be required to cross-check and validate work completed by colleagues
Collecting and Assembling Information
- For returns, results, accounts, statements, warrants, statistical analysis, reports, etc.
- Work may require interpretation of source materials, preparation of bundles, chasing
- Role holders will need to modify and adjust information and make decisions to allow work to be completed
- Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting
Required
Communicating with the Public, the Judiciary, other Court and Tribunal Users and Representatives of other Agencies and Organisations
- Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders, suppliers, and customers to collect information, check facts, communicate or enforce judicial decisions, give advice on the completion of forms or court procedures, etc., and provide excellent customer service
- To deliver a helpful, prompt, polite, and ‘right first time’ service to our internal and external customers
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
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East London Family Court - Admin Officer (AO) employer: Virtual Bridges, Inc.
Contact Detail:
Virtual Bridges, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land East London Family Court - Admin Officer (AO)
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description, such as preparing court documents and managing case files. This will help you demonstrate your understanding of the role during the interview.
✨Tip Number 2
Highlight any previous experience you have in a similar administrative role, especially in a legal or court setting. Be ready to discuss how you handled specific tasks like clerking or document verification.
✨Tip Number 3
Showcase your communication skills by preparing examples of how you've effectively interacted with various stakeholders in past roles. This is crucial since the position requires liaising with court users and judiciary members.
✨Tip Number 4
Research the East London Family Court and its operations. Understanding their values and current challenges can help you tailor your responses and show that you're genuinely interested in contributing to their team.
We think you need these skills to ace East London Family Court - Admin Officer (AO)
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Admin Officer position at East London Family Court. Understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience, especially in a court or legal setting. Mention specific tasks you've handled that align with the responsibilities listed in the job description.
Use Clear and Professional Language: When writing your application, use clear and professional language. Avoid jargon unless it's relevant to the role. Make sure your sentences are concise and to the point, reflecting the administrative nature of the job.
Proofread Your Application: Before submitting your application, proofread it carefully. Check for spelling and grammatical errors, as attention to detail is crucial for an Admin Officer role. A polished application reflects your professionalism.
How to prepare for a job interview at Virtual Bridges, Inc.
✨Understand the Role
Make sure you thoroughly understand the responsibilities of an Admin Officer at the East London Family Court. Familiarize yourself with tasks like processing family work, data input, and court clerking to demonstrate your knowledge during the interview.
✨Showcase Your Communication Skills
Since the role involves communicating with various stakeholders, be prepared to discuss your experience in providing excellent customer service and handling inquiries. Use examples that highlight your ability to communicate clearly and effectively.
✨Prepare for Teamwork Questions
The job requires working as part of a team. Think of examples from your past experiences where you successfully collaborated with others to solve problems or complete tasks. Be ready to explain how you contribute to a productive team environment.
✨Highlight Your Attention to Detail
Given the importance of accuracy in this role, prepare to discuss how you ensure quality in your work. Share specific instances where your attention to detail made a difference, especially in administrative tasks or document verification.
