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- Tasks: Assist students with admissions, records, and daily operations at the college.
- Company: Rappahannock Community College offers accessible education in a beautiful coastal region.
- Benefits: Part-time role with flexible hours and competitive pay starting at $19/hour.
- Why this job: Join a supportive team and make a real impact on students' educational journeys.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Applications must be submitted online by September 2, 2025.
Please see Special Instructions for more details.
A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before September 2, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non-discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Equal Opportunity Employer/Veterans/Disabled
Posting Summary
Working Title: Admissions and Records Technician
Role Title
Role Code
FLSA: FLSA Nonexempt
Pay Band
Position Number: 278W0167
Agency: Rappahannock Community College
Division: Rappahannock Community College (Div)
Work Location: Gloucester – 073
Hiring Range: The anticipated hiring range is $19.00 per hour or greater, commensurate with experience.
Emergency/Essential Personnel: No
EEO Category: F-Admin Supp
Full Time or Part Time: Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule: To be determined.
Sensitive Position: No
Job Description
Rappahannock Community College ( RCC ), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites.
RCC seeks applicants for the Admissions and Records Technician position. This position is part-time without benefits and works 29 hours/week at our Glenns campus. The anticipated hiring range is $19.00 per hour or greater, commensurate with experience.
Reporting to the College Registrar, the Admissions and Records Technician provides assistance and information to current and prospective students, faculty, and staff, as well as supports the Registrar with daily operations at the campus. This includes admission of students, processing and updating student registration and records, posting grades, preparing transfer evaluations, and providing transcript services.
The incumbent assists the Registrar with graduation and dual enrollment, development of the academic calendar, admissions and records forms, and updates of policies and procedures. The Admissions and Records Technician will use multiple assigned emails to assist students and faculty, format and reports data on the admissions and records processes. This position also interprets policy, resolves discrepancies, and exercises independent judgment and decision-making in the application of college and VCCS policies pertaining to domicile or residency status.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA\’s/Required Qualifications
- Proven interpersonal, organizational and customer service skills.
- Excellent verbal and written communication skills.
- Ability to work as a team member.
- Ability to juggle multiple tasks with competing priorities simultaneously.
- Ability to perform detailed work under pressure.
- Demonstrated mastery in Microsoft Office Suite, including Word, Excel, Outlook and Teams.
Additional Considerations
Operation of a State Vehicle: Yes
Supervises Employees: No
Required Travel: Occasional travel between campuses may be required.
Posting Number: WGE_2706P
Recruitment Type: General Public – G
Number of Vacancies: 1
Position End Date (if temporary)
Job Open Date: 08/19/2025
Job Close Date: 09/02/2025
Agency Website: www.rappahannock.edu
Contact Name
Email: jobs@rappahannock.edu
Special Instructions to Applicants
A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before September 2, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non-discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS ). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Equal Opportunity Employer/Veterans/Disabled
Additional Information
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Required fields are indicated with an asterisk (*).
- Please describe your experience as it relates to this position. (Open Ended Question)
- Please describe a time when you had to provide excellent customer service at work. Please be specific. (Open Ended Question)
- Please describe a time when you had to interpret policy. How did you verify that your interpretation was accurate? (Open Ended Question)
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Admissions and Records Technician employer: Virginia Community Colleges
Contact Detail:
Virginia Community Colleges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admissions and Records Technician
✨Tip Number 1
Familiarise yourself with the specific duties of an Admissions and Records Technician. Understanding the daily tasks, such as processing student registrations and managing records, will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Network with current or former employees of Rappahannock Community College. They can provide insights into the work culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Outlook, as these are essential for the role. Consider taking a quick online course or tutorial to ensure you're proficient and can demonstrate this in your interview.
✨Tip Number 4
Prepare to discuss your customer service experience in detail. Think of specific examples where you successfully assisted students or resolved issues, as this will showcase your interpersonal skills, which are crucial for this position.
We think you need these skills to ace Admissions and Records Technician
Some tips for your application 🫡
Complete the VCCS ATS Online Application: Make sure to fill out the VCCS ATS online employment application fully. This is a crucial step as incomplete applications will not be considered.
Craft a Strong Cover Letter: Your cover letter should clearly outline your qualifications and how they relate to the Admissions and Records Technician role. Highlight your interpersonal, organisational, and customer service skills.
Tailor Your Resume: Ensure your resume is tailored to the job description. Include relevant experience, particularly in admissions, records management, or customer service roles, and make sure it complements your cover letter.
Proofread Your Application Materials: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for this position.
How to prepare for a job interview at Virginia Community Colleges
✨Know the Job Description Inside Out
Make sure you thoroughly understand the responsibilities and requirements of the Admissions and Records Technician role. Familiarise yourself with tasks like processing student registrations, updating records, and providing transcript services. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Prepare Examples of Your Experience
Think of specific instances from your past work where you've showcased your interpersonal, organisational, and customer service skills. Be ready to discuss how you handled multiple tasks under pressure or resolved discrepancies, as these are key aspects of the job.
✨Familiarise Yourself with Relevant Policies
Since the role involves interpreting policies and procedures, brush up on any relevant college or VCCS policies. Being able to discuss how you would apply these policies in real scenarios will show that you're proactive and knowledgeable.
✨Practice Your Communication Skills
As excellent verbal and written communication skills are essential for this role, practice articulating your thoughts clearly. You might even want to conduct mock interviews with a friend to refine your responses and ensure you come across as confident and professional.
