Administrator in Newcastle upon Tyne

As an Administrator, you will play a pivotal role in supporting the Executive Director and wider Foundation team to support the delivery of the Foundation's Strategy. You will be the first point of contact for the Foundation and perform a variety of complex and confidential duties.

What you’ll be doing:

• Co‑ordination and management of multiple tasks and activities on both an ad hoc and a scheduled basis supporting the Executive Director, wider Foundation team, board of trustees and internal and external stakeholders.
• Deal with competing demands and priorities autonomously and use own initiative to deputise and make decisions in relation to programme activities.
• Deal with the daily flow of internal and external correspondence and communication through the Foundation including but not limited to telephone calls and emails tracking, directing and responding where possible to all correspondence.
• Provide administration for the grants management process including updating records and systems, carrying out due diligence, preparing offer letters and payments and coordinating monitoring returns.
• Provide Finance Administration, including support to the Executive Director for the month‑end process, setting up weekly payments to grant holders, onboarding new suppliers, raising purchase orders and ensuring invoices are receipted in a timely manner, ordering resources and equipment and keeping up‑to‑date financial records.
• Event management, venue booking, issuing invites and tracking attendees, booking travel & accommodation, catering and managing budgets.
• Administer the Foundation's Grants Management system ensuring details are linked and correct, relevant documents attached.
• Minuting meetings and preparing packs for Board and sub‑committee meetings, ensuring packs are accurate and well formatted.
• Alerting the Executive Director to all agreed actions to allow completion in good time.
• Ensure role‑relevant risk controls are managed in line with the Foundation's Risk Management Framework throughout the year.

As a Disability Confident Leader, we’re committed to removing any obstacles to inclusion.

Qualifications:

• Strong administrative capability with excellent attention to detail.
• Excellent planning, scheduling and workload management skills.
• Ability to manage multiple tasks, deadlines and priorities simultaneously.
• Professional, clear and proactive communication across internal and external stakeholders.
• Ability to act as a trusted representative for the Executive Director and Foundation.
• Proficiency in maintaining accurate records, systems, documents and databases.
• Ability to follow compliance processes consistently.
• Strong analytical skills to interpret screening results.
• Strong logistical planning and event planning experience.
• Confident in MS Office (Word, Excel, PowerPoint), SharePoint and administrative systems.
• Experience of procurement and onboarding suppliers' processes.

Benefits:

• 25 days holiday per year, increasing over time to 30, with the option to buy more.
• Private medical insurance.
• A highly competitive pension.
• Access to an annual performance‑related bonus.
• Training and development opportunities.
• A great selection of additional benefits through our flexible benefits scheme.
• Life assurance.
• Up to 2 days of paid volunteering per year.

Say hello to Virgin Money. Virgin Money is so much more than just a bank. As part of the Nationwide group, together we are the UK's first full‑service mutual bank serving millions of retail and business customers driven by our purpose: Banking - but fairer, more rewarding and for the good of society. We celebrate everyone, think big and relentlessly include each other, all in pursuit of our purpose.

We may close the advert early if we receive a lot of interest. Please ensure to submit your applications as soon as possible.