At a Glance
- Tasks: Assist the People team in creating amazing experiences for guests and employees.
- Company: Join Virgin Hotels London Shoreditch, where we value every team member.
- Benefits: Enjoy competitive salary, birthday off, discounts, and family-friendly policies.
- Other info: Diverse and inclusive workplace with excellent career opportunities.
- Why this job: Be part of a quirky team that values people and fosters growth.
- Qualifications: Passion for administration, strong IT skills, and HR experience preferred.
The predicted salary is between 11.7 - 14.3 £ per hour.
- People co-ordinator
- Virgin Hotels London Shoreditch
Virgin Hotels London Shoreditch is looking for a part-time permanent People Coordinator to assist with the smooth functioning of our small People team.
Who we are
We love what we do and what we do is important!?
We believe that everyone should leave feeling better – this means not just our guests and owners, but also our employees.?
Everyone should go home feeling better because they learned something new or had fun working that day.?
Therefore, we hire unique individuals who work together to create amazing experiences for our guests.?
We recognize that every member of the team contributes to the success of the whole organization.?
No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.
About the role
We want someone who thinks outside the box and is ready to help make the people function a success.
Managing paperwork and having strong organisational skills are the core of this role, having a key eye for detail and being ready to hit the ground running.
The position reports directly to the People Manager and works closely with the Regional Director of People to support company standards and best people practice.
Our Belief Statement starts with “We love what we do and what we do is important.?
Every single employee in our hotel is valued and it is the People Departments responsibility to help encourage that!” ?If you are passionate about people, share our quirky sense of humour, and are able to see beyond the traditional scope of human resources, then this just might be the right role for you.
Role Responsibilities
- People Team Administration
- Preparing letters, including annual increases and bonus letters.
- Compiling the People Team comms.
- Maintain accurate and current records of all personnel-related data, both on paper and within the HR System/People drive.
- To maintain an up-to-date knowledge of Virgin Hotels HR processes and procedures and to assist the People Manager with HR and ER issues as required.
- Minute take in team meetings
- Note take in cases such as disciplinary, grievance and appeal meetings.
- Understand all Virgin Hotels people policies and support the People team in updating and maintaining them.
- Assist in ad-hoc projects
- Support other People team functions as assigned
- Employee Engagement and Welfare
- Issuing and creation of content for the staff intranet
- Coordinating hotel social activities with the People team
- To coordinate and assist in the organisation of teammate events.
- Create the People engagement calendars, working with the People Manager and be jointly responsible for the activities and initiatives carried out.
- Working together with the People Manager, create the wellbeing initiatives to celebrate Wellbeing events during the year.
- Employee Benefits
- Remain up to date on Virgin Hotels benefits and benefit changes in line with the new benefit year to support and advise teammates on their benefit entitlement.
- Support People Manager with annual benefit enrolment.
- Admin of all employee benefits.
- Reporting and Auditing
- Keep accurate and current records of employee start dates and inform HOD’s when employee P&D reviews are due to take place. Follow up with the HOD’s to ensure this is happening.
- Responsible for keeping current records of organisational charts.
- Every 12 months complete a personnel file audit of employees to review with the People Manager.
- Produce and submit reports on general HR activity as and when required.
- Recruitment and Onboarding
- Support the recruitment process by assisting the Assistant People Manager and HOD’s with sourcing candidates, perform reference checks and assist with shortlisting.
- Assist the people team with the smooth onboarding and induction of new starters.
- Create and circulate the internal vacancy list
- Adding employees to the People Systems
- Enrolling employees onto the clocking System
What qualities are we looking for?
- Administration is your passion; you have an eye for detail and love getting things done!
- Strong IT skills and use of all Microsoft packages
- Experience with People Systems would be fabulous.
- Previous hospitality experience in your skillset is an advantage
- Ability to convey information and ideas clearly
- We truly hope that you are an eager and enthusiastic individual.
- Ability to multitask and meet deadlines
- Demonstrates discretion, practices a high level of confidentiality.
- We are looking for a great team player with a positive attitude
Background must-have
- Current, legal and unrestricted ability to work in the UK
- Hospitality or Human Resources degree preferred
- Minimum of 1 year of previous experience in HR or related capacity (hospitality preferred)
- We are looking for a great team player with a positive attitude, who shares our quirky sense of humour.
Package & Benefits
- Competitive salary, based on experience
- Additional day off for your birthday
- Enhanced Family Friendly Policies
- Teammate discount on Food & Beverage
- Discounted Room Rates
- Employee Assistance Program
- Access to Virgin Family, which contains various Virgin group discounts and treats!
• Joining a great team & being part of Virgin Hotels worldwide!
*We believe that our team should be reflective of the world.
We welcome all, regardless of race, ethnicity, country of origin, sexual orientation, gender, disability, spiritual beliefs or any other component of identity.
Virgin Hotels celebrates diversity and welcomes teammates from all backgrounds.
- We are proud to be an inclusive and Equal Opportunity Employer*
- #J-18808-Ljbffr
People & Culture Coordinator employer: Virgin Hotels
At Virgin Hotels Edinburgh, we pride ourselves on creating a vibrant and inclusive work environment where every team member can thrive. With competitive salaries, generous benefits like paid volunteer leave and birthday days off, and a strong focus on training and development, we ensure that our Room Attendants not only contribute to memorable guest experiences but also grow personally and professionally. Located in the heart of Edinburgh, you'll enjoy a unique blend of historic charm and modern luxury while being part of a fun-loving team that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land People & Culture Coordinator
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Virgin Hotels.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Virgin Hotels looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace People & Culture Coordinator
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Virgin Hotels, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Virgin Hotels.
How to prepare for a job interview at Virgin Hotels
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Virgin Hotels. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Virgin Hotels. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
