Graduate/Trainee Opportunity: Finance and Business Support Executive

Job Title: Finance and Business Support Executive\\n\\nJoin a growing recruitment agency at the heart of automation, engineering and construction.\\n\\nMoveATech is a fast-growing recruitment agency launched in January 2025 by a group of industry experts immersed in the automation, construction, and engineering sectors. Backed by the VIQU Group, we’ve already surpassed expectations in our first year and we’re just getting started.\\n\\nTo support our continued growth, we're now looking for a Finance and Business Support Executive. This is a key role in ensuring our business runs smoothly behind the scenes, covering everything from contractor communication and timesheet management to invoice processing and finance liaison.\\n\\nYou’ll be working closely with our central Finance Team in Birmingham, and we’ll provide full training, so while experience in admin or finance is ideal, what matters most is your attention to detail, drive to learn, and ability to stay organised under pressure.\\n\\nKey Responsibilities for our Finance and Business Support Executive position\\n\\nAdministration\\n\\nDevelop, document and maintain internal admin processes and workflows\\nCommunicate with contractors and suppliers about new and upcoming assignments\\nPrepare onboarding documentation for contractors and suppliers\\nPrepare and send contractor and supplier contracts for signature\\nBook travel and accommodation for contractors\\nMonitor contract start and ends dates, ensuring these dates are reflected correctly on our internal timesheet system and internal database\\nOnboard contractors and clients onto our internal timesheet system\\nUpload and process weekly timesheets and expenses\\nFollow up with clients on outstanding timesheet approvals\\nMaintain accurate records of invoices received and those outstanding\\nRespond to daily queries from contractors and clients\\nCommercial and Compliance\\n\\nDraft and send out client Terms of Business for review and signature\\nConduct company credit checks on new clients or suppliers\\nAssist with completion of supplier forms and documentation for PSL (Preferred Supplier List) or framework applications\\nMaintain records of signed contracts and ensure they are easily accessible\\nWork with consultants to ensure all compliance documents are collected and up to date before placements are made\\nFinance\\n\\nReceive and review monthly contractor invoices\\nCross-check hours and rates on invoices with internal timesheet data\\nLiaise with contractors or suppliers to correct inaccurate invoices\\nRaise and send sales invoices to clients\\nEnsure client invoicing aligns with agreed payment schedules\\nWork closely with the Finance Team to ensure timely contractor payments\\nTrack and reconcile incoming and outgoing payments\\nManage credit control and follow up on overdue invoices\\nPrepare basic financial reports as required\\nWhat We’re Looking For\\n\\nHighly organised and detail-oriented\\nAble to manage multiple tasks and deadlines\\nProcess-driven and able to follow workflows accurately\\nResponsive to direction, with a proactive approach to completing assigned tasks\\nStrong written and verbal communication skills\\nProactive problem-solver with a can-do attitude\\nConfident using Microsoft Suite\\nAble to travel to our Birmingham Head Office at least once a quarter\\nNice to Have (But Not Essential)\\n\\nExperience raising and sending invoices\\nUnderstanding of finance processes and reporting\\nExposure to contract recruitment or working with contractors\\nFamiliarity with timesheet systems and/or recruitment CRMs\\nWhy Join MoveATech?\\n\\nBe part of a growing company with big ambitions\\nLearn directly from industry experts and a supportive team\\nGain exposure to both recruitment operations and finance\\nWork in a flexible environment with opportunities to grow your role\\nModern office in the heart of Ocean Village \\nIf you don’t tick every box but feel this Finance and Business Support Executive position sounds like the right opportunity for you, we’d love to hear from you.

We value ambition, integrity, and a willingness to learn and we’ll support you every step of the way.\\n\\nPlease reach out to our Head of Talent, Melinda Queck for a confidential conversation about our Finance and Business Support Executive position\\n\\nEmail:  or call (phone number removed)