Payroll Manager (UK & EU) in Leeds

As Payroll Manager, you’ll be the go-to expert for all things payroll at Vintage.com. You’ll take ownership of our end-to-end UK payroll processing and act as the key liaison for our international payrolls with responsibility expanding to any new territories we join. This is a hands-on role where accuracy, structure, and strong stakeholder relationships truly matter.

You’ll partner closely with Finance, HR, and Operations to make sure payroll runs like clockwork: compliant, timely, and stress-free for our teams.

• Immerse yourself in our current payroll workflows.
• Build strong relationships with Finance, HR, and external payroll partners.
• Review existing payroll processes, controls, and documentation.
• Take ownership of UK monthly payroll, ensuring accuracy and smooth delivery.
• Strengthen communication and coordination with our outsourced international payroll providers.
• Identify quick wins to streamline payroll processing, data flow, and compliance.
• Provide clear updates and proactive problem-solving for key stakeholders.
• Enhance payroll governance, documentation, and internal controls.
• Support readiness as we expand into new countries, including setup and oversight of outsourced payroll providers.
• Lead post-payroll reviews to identify improvements, risks, and opportunities.
• Become the trusted advisor for all things payroll, championing consistency and compliance across the organisation.
• Deliver accurate, timely UK payroll every month with zero errors.
• Maintain full compliance with HMRC requirements, statutory reporting, and internal controls.
• Ensure effective oversight and communication with the Dutch payroll provider.
• Support the successful onboarding of payroll processes for any new countries we enter.
• Implement structured tracking for payroll changes, risks, and dependencies.
• Drive continuous improvement in payroll processes and cross-team workflows.
• Manage end-to-end UK payroll processing, including data preparation, validation, and reporting.
• Oversee outsourced Dutch payroll, ensuring accurate, compliant delivery each month.
• Coordinate with HR to ensure all payroll changes (new starters, leavers, benefits, allowances) are accurately captured.
• Maintain payroll documentation, controls, and audit-ready records.
• Process statutory payments (SMP, SPP, SSP) and ensure legislative compliance.
• Support payroll-related tax submissions, year-end activities, and audits.
• Partner with Finance on payroll journals, reconciliations, and variance analysis.
• Assist with payroll setup in new countries, including vendor onboarding and process definition.
• Respond to employee payroll queries with clarity and care.
• Identify and recommend process improvements to enhance accuracy and efficiency.

If you love problem-solving, improving processes, and delivering a brilliant experience for colleagues, you’ll thrive here.

Experience in implementing payroll platforms, with system and control improvements.

A proactive mindset with a genuine interest in improving how payroll works end-to-end.

5+ years’ payroll experience with strong UK and EU payroll expertise.

Excellent communication and stakeholder management abilities.

CIPP Qualified, Full Member or above.

Strong numerical accuracy, attention to detail, and organisational skills.

Confidence working with payroll software, HR systems, and MS Excel.

Excellent understanding of UK and EU payroll legislation, statutory requirements, and compliance.

If you’re excited about this role but don’t meet every requirement, we still encourage you to apply; your unique skills and experiences might be exactly what we need now or in the future.