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- Tasks: Support the Board of Directors with travel, correspondence, and project management.
- Company: Join the Vindis Group, a dynamic team of 700 dedicated professionals.
- Benefits: Enjoy paid birthday leave, enhanced sick pay, and exclusive discounts.
- Why this job: Be part of a high-performance culture that values customer obsession and personal growth.
- Qualifications: Strong communication skills, attention to detail, and a clean driving licence.
- Other info: Flexible part-time hours on Thursdays and Fridays, perfect for students.
The predicted salary is between 13000 - 16000 £ per year.
Overview
Key Role Responsibilities: As an Executive Assistant, you will be an integral member of the Head Office Team. Your key responsibilities will include:
- Liaise with employees on behalf of the Board of Directors, as requested.
- Demonstrate discretion, sensitivity and confidentiality with regard to information relating to the Board of Directors and wider Company.
- Arrange travel and accommodation requirements of the Board of Directors and others, as directed.
- Monitor and distribute correspondence to the Senior Management Team, in a timely manner.
- Coordinate/Oversee the timely management and resolution of customer issues escalated to Head Office; ensuring that the necessary accountability of the relevant Head of Business/Head of Group Department is engaged.
- Professionally liaise with internal and external clients and guests.
- Deliver upon any personal assistant responsibilities requested by the Managing Director and Chairman; ensuring that the appropriate professionalism and confidentiality is maintained.
- Collate agendas, and document the minutes of meetings, in an accurate and concise manner; ensuring their timely release to the relevant Senior Management; and that actions are monitored through to completion, if applicable.
- Oversee the appropriate progress and successful completion of projects allocated to you.
- Prepare internal/external communications requested by the Board of Directors, in an accurate and timely manner.
About Us
The Vindis Group is seeking to appoint an Executive Assistant to join its team. As one of approximately 700 team members, you will demonstrate the behaviours that the Vindis Group knows are integral to its continued success. We strive to maintain high standards in every area of our business and engage with our employees and customers in an open, transparent and consultative manner. Our employees demonstrate personal discipline and energy to uphold these standards and are motivated to achieve personal and business success. Customer Obsession is core to our ethos and you will understand and demonstrate how to embrace internal and external customer service excellence.
Further, we welcome previous relevant experience but will consider transferable skills as well. Requirements include good communication skills, good attention to detail, and a clean driving licence.
Further information describes how we support our Exceptional People and the opportunities available within our High Performance Culture, including access to the Volkswagen Group UK National Learning Centre.
How we support our Exceptional People
- Drive Our Brand – Employee Car Scheme with no deposit required after a qualifying period.
- Family First – Enhanced Parental Statutory Leave to bond with loved ones.
- Celebrate You – Paid Birthday Leave.
- Stay Healthy – Enhanced Sick Pay (based on length of service).
- Wellbeing At Your Fingertips – Help@Hand for Online GP services, 24/7 Employee Assistance Programme, exclusive retail discounts, and more.
- Peace Of Mind – Life Assurance policy at no cost.
- Exclusive Discounts – Discounts on parts, vehicle MOTs/Servicing, and vehicle purchases.
Birthday Leave
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Executive Assistant (Part Time Thursday and Friday 16 Hours) employer: Vindis Group
Contact Detail:
Vindis Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Part Time Thursday and Friday 16 Hours)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Vindis Group on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive assistant roles. Think about how your skills match the job description, especially around communication and attention to detail. We want you to shine!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio with examples of your past work, like meeting minutes or travel itineraries you've arranged. This will demonstrate your ability to handle the responsibilities listed in the job description.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace Executive Assistant (Part Time Thursday and Friday 16 Hours)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like communication skills and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific responsibilities from the job description and how your past experiences align with them. We love a good story!
Showcase Your Professionalism: As an Executive Assistant, professionalism is key. Make sure your application is well-formatted and free of typos. This shows us that you pay attention to detail and take pride in your work. First impressions matter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Vindis Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like liaising with the Board of Directors, managing correspondence, and coordinating travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication skills are essential. Prepare examples of how you've effectively communicated with various stakeholders in the past. Be ready to discuss how you handle sensitive information and maintain confidentiality, as this is crucial for the role.
✨Demonstrate Attention to Detail
Attention to detail is key in this role, especially when it comes to documenting minutes and managing projects. Bring along examples of your work that highlight your meticulous nature. During the interview, be precise in your answers and ensure you listen carefully to questions.
✨Emphasise Your Customer Service Mindset
The Vindis Group values customer obsession, so be prepared to discuss how you've gone above and beyond for clients or colleagues in previous roles. Share specific instances where you resolved issues or improved service, showcasing your commitment to excellence in customer interactions.