Proposal Manager

Working within the Substation Tendering team, the Proposal Manager will prepare detailed bid and tender submissions of value £0.2m - £20m+.

Responsibilities

• Responsible for the complete project pricing and tender preparation for turnkey (design, procure, install and commission) construction of new and refurbishment of existing electricity substations.
• Work closely with Substation Project Managers to agree required project manpower resource and with the procurement team regarding prices for required materials.
• Attend Pre‑Tender Meetings to discuss customer requirements and arrange for feedback to be portrayed within the Business via the appropriate Managers.
• Carefully inspect customer tender documentation, analyse exact requirements and identify areas that may have implications via Risk Analysis.
• Provide detailed Bill of Quantities (BoQ) and cost modelling using the Estimating Software Package.
• Identify items for RFQ(s) including specification preliminary elements and appropriate drawings; monitor enquiry process and dates for quotation returns.
• Oversee or complete RFQ analysis comparison and select items for inclusion in the priced tender.
• Arrange site inspections, visit the site, record notes, take photographs, assimilate information and incorporate it into tender pricing.
• Using standard forms, build-up allowances for each project; discuss construction sequence with Business Unit Managers, Project Managers and Planners to determine a proposed construction period.
• Prepare tender build‑ups for internal governance approval with the relevant Business Unit Managers to adjudicate the price prior to submission.
• Attend Post‑Tender Meetings with the customer team to present the offer and conduct value engineering exercises.
• Adjust the tender based on pre‑tender and post‑tender discussions; complete customer tender documentation for submission by the due date.
• Conduct hand‑overs to the Project Delivery Team for won projects, including an explanation of the project and submission of hand‑over documentation.

Key interfaces

• Tendering Manager
• Tendering team
• Project Managers
• Omexom support functions
• Suppliers/Contractors
• Customer Representatives

Qualifications

• Strong understanding of Microsoft Excel with demonstrable application.
• Excellent communication and negotiation skills combined with analytical and problem‑solving skills to reach realistic workable solutions.
• 1 to 3 years minimum experience in an Estimating or similar commercial/sourcing role.
• HV electrical or similar electrical industry experience preferred.
• Ability to work as part of a team, but also self‑sufficiently.
• Understanding of commercial terms and conditions and their impact on project delivery (e.g. NEC3); experience negotiating terms and conditions.
• Able to work to tight tender submission deadlines with minimum supervision and has demonstrated experience working under pressure.
• Logical and rational thinker.
• Keen to develop/grow within the Proposal role, taking on additional responsibilities and duties with experience.
• Flexible based role with a limited amount of travel to pre‑tender and post‑tender meetings throughout Ireland and Great Britain.
• Ability to work closely and effectively with the Omexom management and the local project team to achieve challenging targets on an empowered, self‑directed basis.
• Adaptability to succeed within a demanding business.
• Strong team working and self‑starting skills.
• Strong data analysis skills.
• Presentation skills (written and oral).
• Planning/organisational skills.
• Resource management skills.
• Flexibility and adaptability to change.

Values

• Team Spirit & Generosity – work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
• Trust and Empowerment – manage responsibilities and time to ensure work is completed efficiently and professionally.
• Integrity and Responsibility – take responsibility for duties and manage them effectively to ensure efficient, high‑quality results.
• Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to enhance efficiency.