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- Tasks: Support HR operations, recruitment, onboarding, and employee engagement activities.
- Company: Join Axians, a tech services partner with a focus on innovation and collaboration.
- Benefits: Enjoy a competitive salary, hybrid working, and extensive professional development opportunities.
- Why this job: Kickstart your HR career in a supportive environment while making a real impact.
- Qualifications: Experience in HR administration and strong Microsoft Office skills are essential.
- Other info: Great opportunity for growth with access to professional training and CIPD support.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an organised, proactive and people-centred HR Administrator to support the delivery of an efficient and engaging HR service at Axians. This role is ideal for someone who enjoys administration, takes initiative, and is keen to grow their HR capability in a supportive and development-focused environment. You will support the HR Manager across all stages of the employee lifecycle, including recruitment administration, onboarding, HR operations, payroll input, reporting, wellbeing and engagement activity. You will also have opportunities to contribute to projects and continuous improvement work as the HR function evolves. This is a great opportunity for someone early in their HR career who wants to build strong generalist foundations and gain exposure to a broad variety of HR activities.
Responsibilities
- Recruitment & Onboarding Support
- Manage the Applicant Tracking System and coordinate recruitment administration
- Arrange interviews and liaise with hiring managers
- Complete pre-employment checks (RTW, references, DBS, visas/sponsorship)
- Prepare offer letters, contracts and onboarding documentation
- Coordinate equipment and IT requests for new starters
- Support induction processes and ensure compliance with legal and internal requirements
- HR Operations & Employee Lifecycle
- Act as the first point of contact for routine HR enquiries
- Maintain accurate employee records and keep the HRIS (Cascade) up to date
- Support absence reporting, updating systems and preparing return-to-work documentation
- Maintain personnel files and HR documentation in line with GDPR requirements
- Support offboarding and ensure smooth transitions for leavers
- Payroll & Reporting
- Provide accurate monthly payroll inputs to the Payroll Team
- Support the production of monthly, quarterly and annual HR reports
- Assist Finance Business Partners with absence and safety-related reporting
- Run or support the creation of more complex HR data reports when required
- Policy & Process Development
- Maintain and update HR policies, templates and documentation
- Support the HR Manager with research, project work and process improvements
- Identify opportunities to make HR processes clearer, simpler or more efficient
- Ensure compliance with Axians' Management Systems (ISO 9001, 27001, 14001)
- Wellbeing, Culture & Engagement
- Support the delivery of the wellbeing strategy, including events, communications and initiatives
- Assist with planning and communicating engagement activities
- Support cultural touchpoints such as cards, flowers and recognition moments
- Positively embody Axians' values of Trust, Solidarity, Responsibility, Autonomy and Entrepreneurial Mindset
- Development & Growth
- This role offers significant development in areas such as: Employee relations, data and analytics, organisational development, wellbeing and inclusion, HR projects & change
- Support will be provided for professional development – including CIPD progression
Essential & Desirable Qualifications
- Essential: Experience in HR administration or a similar coordination role
- Essential: Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Essential: Excellent organisation, accuracy and attention to detail
- Essential: Proactive approach, with enthusiasm for improving processes
- Essential: Strong communication and relationship-building skills
- Essential: Ability to handle confidential information with professionalism
- Desirable: CIPD Level 3 (or working towards)
- Desirable: Experience using Cascade HRIS
- Desirable: Intermediate Excel skills (formulas, data manipulation)
- Desirable: Experience running or supporting HR data reports
- Desirable: Living within 1 hour of Basingstoke
- Desirable: Willingness to travel occasionally
About Axians
Axians UK is a technology services partner that delivers transformative solutions to accelerate our customers' ambitions in today's ever-changing world. The strength of Axians' global network as part of VINCI Energies means our customers can rely on our incredible people to deploy technology that achieves critical operational outcomes, wherever you are and whatever your need. We operate a hybrid work environment but value collaboration in person in our offices or on customer sites. You will work with an experienced HR Manager who will support your development and help you build strong HR foundations.
Salary & Benefits
Salary is based on experience and location. Benefits include: Company Shares Scheme, Pension, Medical Insurance, Financial Planning Support, Death in Service, Medicash Healthcare Cash Plan, Permanent Total Disability Insurance, Enhanced Maternity/Paternity/Adoption Pay, Company Sick Pay, Hybrid Working, Investment in personal and professional training, Professional Memberships, Health checks, Wellbeing training and support, Employee Assistance Program, Flu jabs, Eyecare and of course paid holiday.
HR Administator in Basingstoke employer: VINCI
Contact Detail:
VINCI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administator in Basingstoke
✨Tip Number 1
Get your networking game on! Reach out to people in the HR field, attend industry events, and connect with professionals on LinkedIn. You never know who might have a lead on that perfect HR Administrator role!
✨Tip Number 2
Practice makes perfect! Prepare for interviews by doing mock sessions with friends or family. Focus on common HR scenarios and questions, so you can showcase your proactive approach and people skills when it counts.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio to interviews that highlights your experience with recruitment administration, onboarding, and HR operations. This will demonstrate your attention to detail and readiness to support the HR Manager.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at Axians.
We think you need these skills to ace HR Administator in Basingstoke
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight relevant experience, especially in HR administration and any specific skills mentioned in the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive approach aligns with our values at Axians. Let us know why you're excited about joining our HR team.
Showcase Your Skills: Don’t forget to highlight your Microsoft Office skills and any experience with HRIS systems like Cascade. We love seeing candidates who can demonstrate their technical abilities alongside their people skills!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at VINCI
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and terminology. Familiarise yourself with the employee lifecycle, recruitment processes, and compliance regulations. This will show your potential employer that you’re proactive and ready to contribute from day one.
✨Showcase Your Organisational Skills
As an HR Administrator, organisation is key. Prepare examples of how you've managed multiple tasks or projects in the past. Be ready to discuss how you keep track of details, especially when it comes to maintaining accurate employee records and managing recruitment administration.
✨Demonstrate Your People Skills
HR is all about people, so be prepared to talk about your experience in building relationships. Share specific instances where you’ve successfully communicated with colleagues or resolved conflicts. This will highlight your ability to be a supportive point of contact for employees.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the HR team’s goals, or opportunities for professional development. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
