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- Tasks: Coordinate facilities operations and support maintenance activities for a smooth-running environment.
- Company: Join VINCI, a leader in sustainable facilities management with a people-first approach.
- Benefits: Enjoy 26 days holiday, generous pension, life assurance, and ongoing training opportunities.
- Why this job: Be the go-to person for facilities queries and make a real impact on your workplace.
- Qualifications: Experience in administration or facilities coordination, strong organisational skills, and IT proficiency.
- Other info: Flexible working arrangements available to help you balance work and life.
The predicted salary is between 28800 - 43200 £ per year.
Hours: Full Time – 40 hours – Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
We are seeking a proactive and organised Facilities Administrator to join our team at VINCI, based at Sandhurst. This is a key support role, ensuring the smooth and efficient running of facilities operations across the site.
Job Description
You will act as the first point of contact for facilities queries, coordinate planned and reactive maintenance activities, liaise with contractors, and support compliance with health, safety, and statutory requirements. This position would come with a training and development programme to help improve your skills and potential to progress within the contract elsewhere.
Responsibilities
• Provide day-to-day facilities coordination and administrative support.
• Act as a central contact point for staff, contractors, and suppliers.
• Log and track reactive and planned maintenance requests.
• Assist with compliance documentation, audits, and reporting.
• Support the Facilities Manager with projects and operational requirements.
• Ensure high standards of customer service are maintained across the site.
Essential Qualifications/Skills
• Previous experience in a facilities, administration, or coordination role.
• Strong organisational and communication skills.
• Ability to work independently and manage multiple priorities.
• Proficient IT skills (MS Office, CAFM systems advantageous).
• Must have lived in the UK for the last 5 years (Security Clearance)
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners\’ goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
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Facilities Administrator employer: VINCI Facilities
Contact Detail:
VINCI Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching VINCI and its values. Show us that you understand our commitment to sustainability and teamwork, and be ready to discuss how you can contribute to our goals.
✨Tip Number 3
Practice your communication skills! As a Facilities Administrator, you'll be the go-to person for queries. Make sure you can articulate your thoughts clearly and confidently during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our team at VINCI.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Show Your Organisational Skills: As a Facilities Administrator, being organised is key! Make sure to highlight any experience you have in managing multiple tasks or coordinating projects. We want to see how you can keep things running smoothly!
Be Proactive in Your Approach: We love a proactive attitude! In your application, share examples of how you've taken the initiative in previous roles. This will show us that you're ready to tackle challenges head-on and support our team effectively.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. We appreciate when candidates take the effort to align their skills with what we’re looking for.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at VINCI Facilities
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like coordinating maintenance activities and supporting compliance documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss how you've managed multiple priorities in previous jobs. Bring examples of how you’ve successfully coordinated tasks or projects, as this will demonstrate your capability to handle the demands of the job.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, training opportunities, and how they measure success in the role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
✨Highlight Your Customer Service Skills
As a Facilities Administrator, maintaining high standards of customer service is crucial. Be ready to share specific examples of how you've provided excellent service in past roles. This will illustrate your commitment to creating a positive environment for staff and contractors alike.
