Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support facilities management by coordinating operations and handling communications.
- Company: Join VINCI Facilities, a leader in sustainable building solutions.
- Benefits: Enjoy 26 days holiday, generous pension, life assurance, and training opportunities.
- Why this job: Be part of a team that values your input and promotes sustainability.
- Qualifications: 2+ years in admin or facilities management with strong organisational skills.
- Other info: Flexible working arrangements available to help balance work and life.
The predicted salary is between 30000 - 42000 £ per year.
Hours: Full Time - 40 hours - Monday to Friday
We are seeking a highly organised and proactive Administrator to join our team. This role is essential in supporting the facilities management function by coordinating daily operations, raising work orders, taking phone calls and emails from the teams, maintaining records and ensuring that all facilities-related tasks are handled efficiently.
The ideal candidate will have strong administrative skills, attention to detail, and the ability to work in a fast-paced environment. We are a helpdesk team which includes x1 Helpdesk Manager and 6 Contract Administrators.
Responsibilities- Provide admin support to the facilities managers
- Raising reactive jobs using our CAFM system MAS and issuing quotes for approval to our client.
- Dealing with incoming calls which will consist of tenants/residents reporting any issues on sites for our contracts which are Welsh Government TFM & Transport for Wales
- Monitoring PPM tasks – assigning tasks, uploading completion evidence to our MAS system
- Circulate various reports to our team and clients on a weekly basis
- Issuing jobs for our maintenance engineers and contractors
- Minute taking for multiple client monthly meetings
- Proven experience in an administrative or facilities management role (2+ years preferred).
- Strong organisational skills with the ability to prioritise tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Knowledge of health and safety regulations and best practices in facilities management is desirable.
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders.
We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential. Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly. VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
Administrator in Bridgend employer: VINCI Facilities
Contact Detail:
VINCI Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Bridgend
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We want you to shine when it comes to showcasing your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you a better chance of landing that dream job with us.
We think you need these skills to ace Administrator in Bridgend
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your administrative skills and any relevant experience in facilities management. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us. Share specific examples of your organisational skills and how you've tackled challenges in fast-paced environments.
Show Off Your Communication Skills: Since communication is key in this role, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at VINCI Facilities!
How to prepare for a job interview at VINCI Facilities
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the facilities management function, the CAFM system MAS, and the types of tasks you'll be handling. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure that everything runs smoothly, especially in a fast-paced environment.
✨Communicate Clearly and Effectively
Excellent communication is key for an Administrator. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked to demonstrate your communication skills during the interview, so consider preparing a brief summary of your previous roles and how you interacted with teams and clients.
✨Prepare Questions About the Company Culture
VINCI Facilities values teamwork, fairness, and inclusion. Prepare thoughtful questions about the company culture and how they support their employees. This shows that you’re not just interested in the job, but also in being part of a team that aligns with your values.
