At a Glance
- Tasks: Manage project documents and support the construction team with administrative tasks.
- Company: Dynamic construction firm focused on innovation and teamwork.
- Benefits: Flexible working arrangements, competitive salary, and commitment to equity.
- Other info: Great opportunity for career growth and skill development.
- Why this job: Join a collaborative environment and make a real impact on exciting projects.
- Qualifications: Experience with document management and proficiency in Microsoft tools.
The predicted salary is between 30000 - 40000 £ per year.
Working within the construction team, you’ll manage the project common data environment (CDE) and provide ongoing training and support to project stakeholders.
As Document Controller, you are responsible for the timely, accurate and efficient preparation and management of documents relating to a construction project, controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Additionally, you’ll support the project team with administrative tasks & duties.
Your day to day will include:
- Providing security control and all site based administrative support
- Manage and maintain all published design documentation in line with VCUK processes and procedures.
- Implement the project CDE, the project file structure, virtual file links, email file links, security rights, workflows and voting rights.
- Undertake regular checks of assigned security rights.
- Manage and approve user permissions.
- Validate metadata assigned to design documentation.
- Input VCUK Asset Data
- Vetting all internal & external activities, including but not limited to applications, leavers, and subcontractor(s)
- TQ & portal management (daily checking and informing affected staff, up & downloading documents).
- Undertaking ID Verifications; sending forms (SAL's) to subcontractors, chasing, logging and collating information.
- Verify that all published design documentation meets the current approved status.
- Monitor the flow of design documentation and advise on any non-compliance.
- Manage the printing of project design documentation.
- Maintain and control the hard copy record of all project design documentation on site
- Ensure that all As-Built Drawings, O&M Manuals, Health and Safety File and Post Construction Stage BREEAM documentation is uploaded to the project CDE.
- Monitor to ensure that site team are working to the latest issue of design documentation.
- Capture 'Best Practice' and share with CDE user group.
- Support all users of the project CDE in its application and use, providing guidance and training as appropriate.
- Organising meetings
- Assisting with the Commercial Team to chase Tenders and other information
- Other general admin tasks when required.
Qualifications
This role of Document Controller is great for you if you have:
- Comprehension of industry standard naming conventions.
- Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and SharePoint
- Experience of working on projects with large volumes of data and information from various sources
Benefits & Equal Opportunities
Should you require any reasonable adjustments to be made as part of the application process, please contact us directly. We are committed to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all. We also offer flexible working arrangements across many of our roles, including working from home, to enable employees to balance their working life with other priorities.
Document Controller employer: VINCI CONSTRUCTION MANAGEMENT LIMITED
As a Document Controller within our dynamic construction team, you will thrive in a supportive work culture that prioritises employee growth and development. We offer flexible working arrangements to help you balance your professional and personal life, alongside comprehensive training opportunities to enhance your skills in managing project documentation. Join us in a role that not only values your contributions but also fosters a collaborative environment where best practices are shared and celebrated.
Contact Details:
VINCI CONSTRUCTION MANAGEMENT LIMITED Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like VINCI CONSTRUCTION MANAGEMENT LIMITED, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at VINCI CONSTRUCTION MANAGEMENT LIMITED.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at VINCI CONSTRUCTION MANAGEMENT LIMITED
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
