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For Companies At a Glance
- Tasks: Be the go-to person for our construction project, handling admin tasks and resident relations.
- Company: Join VINCI Building, a leader in sustainable construction across various sectors in the UK.
- Benefits: Enjoy flexible working arrangements and a supportive work-life balance.
- Why this job: Make a real impact by fostering community relationships and ensuring project success.
- Qualifications: Experience in construction admin or as a Resident Liaison Officer is preferred.
- Other info: We're committed to diversity and inclusion, welcoming applicants from all backgrounds.
The predicted salary is between 28800 - 42000 £ per year.
Job Title: Project Administrator
Term: 12-month fixed term contract
Location: Walthamstow, East London
About the Role
VINCI Building have a fantastic opportunity for a Project Administrator to serve as the principle point of contact between the construction project team, residents and project stakeholders, responsible for all administrative duties on site as well as fostering positive relationships with residents.
You’ll be working to deliver the best quality service to the project team whilst addressing any concerns regarding the project, ensuring that they are addressed and met.
Responsible for delivering first-class administrative support and liaison to our project team in a professional and efficient manner.
About You
Candidates will have experience in a construction administrator capacity, as either a project administrator or Resident Liaison Officer. You’ll be outgoing and personable with the ability to establish and maintain effective relationships with residents from diverse backgrounds.
Well organised and empathetic, you’ll have excellent verbal, professional telephone manner and written communication skills. IT literate with experience working with all Microsoft programmes.
Duties & Responsibilities
- Support the site team in the preparation of correspondence and reports.
- Act as a liaison between residents and internal/external teams, as well as lead and support local resident engagement strategies.
- Communicate project updates, schedules, and potential impacts to residents.
- Coordinate responses to residents in collaboration with housing teams and contractors.
- Organise meetings, briefings, and produce communication materials, including the provision of refreshments where required.
- Ensure timely resolution of resident complaints and requests.
- Ensure that office facilities and consumables are maintained in an organised manner.
- Sort, maintain, copy and distribute correspondence as directed.
- Ensure relevant paperwork is filed appropriately and maintained in an organised manner.
- Have a high-level appreciation of the document management system (4Projects) and be able to scan, upload and retrieve documents.
About you
- Experience in an administrative role, ideally on a construction site.
- Outgoing and personable with the ability to establish and maintain effective relationships
- Excellent communication, analytical, and problem-solving skills.
- Ability to manage complaints and deliver customer-focused solutions, IT proficiency and strong organisational skills.
- Flexibility to work outside standard hours as required.
- Right to Work in the UK without sponsorship requirement.
We are VINCI Building
Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.
We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.
Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.
VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.
Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a legacy.
Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.
VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
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Project Administrator employer: VINCI Building UK
Contact Detail:
VINCI Building UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with the construction industry and its terminology. Understanding the basics of construction projects will help you communicate effectively with the project team and residents, making you a more attractive candidate.
✨Tip Number 2
Network with professionals in the construction field. Attend local industry events or join online forums to connect with others who can provide insights or even refer you to opportunities at VINCI Building.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Being able to showcase your ability to juggle responsibilities will set you apart from other candidates.
✨Tip Number 4
Research VINCI Building's recent projects and initiatives. Showing that you understand their work and values during any discussions will highlight your genuine interest in the role and the company.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in construction. Emphasise skills like communication, organisation, and problem-solving that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your personality and ability to build relationships. Mention specific examples of how you've successfully managed resident concerns or administrative tasks in previous roles.
Highlight IT Proficiency: Since the role requires IT literacy, specifically mention your experience with Microsoft programmes and any document management systems you've used. This will demonstrate your readiness for the technical aspects of the job.
Showcase Flexibility and Empathy: In your application, illustrate your flexibility in working hours and your empathetic approach to dealing with residents. Use examples that reflect your understanding of diverse backgrounds and how you’ve effectively communicated with them.
How to prepare for a job interview at VINCI Building UK
✨Showcase Your Communication Skills
As a Project Administrator, effective communication is key. Be prepared to demonstrate your verbal and written communication skills during the interview. You might be asked to explain how you would handle resident concerns or communicate project updates.
✨Highlight Your Organisational Abilities
The role requires excellent organisational skills. Share examples of how you've successfully managed multiple tasks or projects in the past. Discuss any tools or methods you use to stay organised, especially in a busy construction environment.
✨Demonstrate Empathy and Relationship-Building
Since you'll be liaising with residents, it's important to show that you can build positive relationships. Prepare to discuss situations where you've successfully resolved conflicts or addressed concerns, highlighting your empathetic approach.
✨Familiarise Yourself with Relevant Software
Being IT literate is crucial for this role. Brush up on your knowledge of Microsoft programmes and any document management systems like 4Projects. You may be asked about your experience with these tools, so be ready to discuss how you've used them in previous roles.
