Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage project documents and provide training to stakeholders in a dynamic construction environment.
- Company: Join VINCI Building, a leader in sustainable construction with a focus on community impact.
- Benefits: Flexible working arrangements, competitive salary, and opportunities for professional growth.
- Why this job: Be part of innovative projects that shape communities and enhance your skills in a supportive team.
- Qualifications: Experience with document management and proficiency in Microsoft tools, especially Excel and SharePoint.
- Other info: Diverse and inclusive workplace committed to fairness and respect for all employees.
The predicted salary is between 36000 - 60000 £ per year.
Working within the construction team, you will manage the project common data environment (CDE) and provide ongoing training and support to project stakeholders. As Document Controller, you are responsible for the timely, accurate and efficient preparation and management of documents relating to a construction project, controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Additionally, you will support the project team with administrative tasks and duties.
Responsibilities:
- Providing security control and all site-based administrative support.
- Manage and maintain all published design documentation in line with VCUK processes and procedures.
- Implement the project CDE, the project file structure, virtual file links, email file links, security rights, workflows and voting rights.
- Undertake regular checks of assigned security rights.
- Manage and approve user permissions.
- Validate metadata assigned to design documentation.
- Input VCUK Asset Data.
- Vetting all internal and external activities, including but not limited to applications, leavers, and subcontractor(s).
- TQ and portal management (daily checking and informing affected staff, up and downloading documents).
- Undertaking ID Verifications; sending forms (SAL's) to subcontractors, chasing, logging and collating information.
- Verify that all published design documentation meets the current approved status.
- Monitor the flow of design documentation and advise on any non-compliance.
- Manage the printing of project design documentation.
- Maintain and control the hard copy record of all project design documentation on site.
- Ensure that all As-Built Drawings, O&M Manuals, Health and Safety File and Post Construction Stage BREEAM documentation is uploaded to the project CDE.
- Monitor to ensure that site team are working to the latest issue of design documentation.
- Capture 'Best Practice' and share with CDE user group.
- Support all users of the project CDE in its application and use, providing guidance and training as appropriate.
- Organising meetings.
- Assisting with the Commercial Team to chase Tenders and other information.
- Other general admin tasks when required.
Qualifications:
- Comprehension of industry standard naming conventions.
- Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and SharePoint.
- Experience of working on projects with large volumes of data and information from various sources.
VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors. We focus on technical excellence and experience to sustainably deliver best value for our clients. Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources. Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy. Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all. Should you require any reasonable adjustments to be made as part of the application process, please contact us directly. VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
Document Controller employer: VINCI Building UK
Contact Detail:
VINCI Building UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at VINCI Building. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with document management and tools like Viewpoint for Project. We want to see how you can make a difference in their team.
✨Tip Number 3
Prepare for the unexpected! Be ready for questions about how you handle large volumes of data and ensure compliance. Practise your responses so you can confidently showcase your problem-solving skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the VINCI Building team and ready to contribute to their projects.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management, especially in construction projects, and showcase your skills with tools like Viewpoint for Project and Microsoft Excel.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with the responsibilities listed. Don’t forget to mention your understanding of industry standard naming conventions!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, provide examples of how you've successfully managed large volumes of data and ensured compliance with documentation standards in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team at VINCI Building!
How to prepare for a job interview at VINCI Building UK
✨Know Your Documents Inside Out
As a Document Controller, you'll be managing a lot of documentation. Make sure you understand the types of documents you'll be handling and their specific requirements. Familiarise yourself with industry standard naming conventions and the tools like Viewpoint for Project, Excel, Teams, and SharePoint that you'll be using.
✨Showcase Your Organisational Skills
During the interview, highlight your ability to manage large volumes of data and information. Prepare examples of how you've successfully organised and maintained documentation in previous roles. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Prepare for Technical Questions
Expect questions about the project common data environment (CDE) and how you would implement it. Brush up on your knowledge of security rights, workflows, and user permissions. Being able to discuss these topics confidently will show that you're ready to take on the role.
✨Emphasise Your Team Support Experience
The role involves providing ongoing training and support to project stakeholders. Be prepared to discuss your experience in training others and how you've supported teams in the past. This will illustrate your collaborative spirit and commitment to helping others succeed.