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- Tasks: Manage project documents and provide support to the construction team.
- Company: Join VINCI Building, a leader in sustainable construction.
- Benefits: Flexible working arrangements, competitive salary, and opportunities for growth.
- Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
- Qualifications: Experience with document management and proficiency in Microsoft tools.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
The predicted salary is between 28800 - 43200 £ per year.
Working within the construction team, you'll manage the project common data environment (CDE) and provide ongoing training and support to project stakeholders. As Document Controller, you are responsible for the timely, accurate and efficient preparation and management of documents relating to a construction project, controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Additionally, you'll support the project team with administrative tasks & duties.
The Role
- Providing security control and all site based administrative support
- Manage and maintain all published design documentation in line with VCUK processes and procedures.
- Implement the project CDE, the project file structure, virtual file links, email file links, security rights, workflows and voting rights.
- Undertake regular checks of assigned security rights.
- Manage and approve user permissions.
- Validate metadata assigned to design documentation.
- Input VCUK Asset Data
- Vetting all internal & external activities, including but not limited to applications, leavers, and subcontractor(s) TQ & portal management (daily checking and informing affected staff, up & downloading documents).
- Undertaking ID Verifications; sending forms (SAL's) to subcontractors, chasing, logging and collating information.
- Verify that all published design documentation meets the current approved status.
- Monitor the flow of design documentation and advise on any non-compliance.
- Manage the printing of project design documentation.
- Maintain and control the hard copy record of all project design documentation on site
- Ensure that all As-Built Drawings, O&M Manuals, Health and Safety File and Post Construction Stage BREEAM documentation is uploaded to the project CDE.
- Monitor to ensure that site team are working to the latest issue of design documentation.
- Capture 'Best Practice' and share with CDE user group.
- Support all users of the project CDE in its application and use, providing guidance and training as appropriate.
- Organising meetings
- Assisting with the Commercial Team to chase Tenders and other information
- Other general admin tasks when required.
Qualifications
- Comprehension of industry standard naming conventions.
- Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and SharePoint
- Experience of working on projects with large volumes of data and information from various sources
About VINCI Building
Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors. We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment. Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources. VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.
Our People, Diversity and Inclusion
Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy. Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all. Should you require any reasonable adjustments to be made as part of the application process, please contact us directly. VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
Document Controller in Cardiff employer: VINCI Building UK
Contact Detail:
VINCI Building UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Cardiff
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at VINCI Building. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with document management and tools like Viewpoint for Project. We want to see how you can make a difference!
✨Tip Number 3
Prepare for the unexpected! During interviews, you might face scenario-based questions. Think about how you’d handle document control challenges or manage project data effectively. Practice makes perfect!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at VINCI Building. Don’t miss out on this opportunity!
We think you need these skills to ace Document Controller in Cardiff
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document management and any relevant software like Viewpoint for Project, as this will show us you understand what we're looking for.
Showcase Your Skills: Don’t just list your skills; give us examples of how you've used them in past roles. If you've managed large volumes of data or provided training, let us know! This helps us see how you'd fit into our team.
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points where possible and avoid jargon. We want to easily see your qualifications and experience without sifting through unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at VINCI Building UK
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing as a Document Controller. Understand the industry standard naming conventions and how they apply to the role. This will show your potential employer that you’re ready to hit the ground running.
✨Master the Tools
Get comfortable with Viewpoint for Project and the Microsoft suite, especially Excel, Teams, and SharePoint. Being able to demonstrate your proficiency with these tools during the interview can set you apart from other candidates.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed large volumes of data in previous roles. Discuss specific strategies you used to maintain accuracy and efficiency, as this is crucial for the Document Controller position.
✨Emphasise Team Support
Highlight your experience in providing training and support to team members. Be ready to discuss how you’ve helped others understand complex processes or tools, as this aligns perfectly with the responsibilities of the role.
