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- Tasks: Manage project documents and provide support to the construction team.
- Company: Join VINCI Building, a leader in sustainable construction.
- Benefits: Flexible working arrangements, competitive salary, and opportunities for growth.
- Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
- Qualifications: Experience with document management and proficiency in Microsoft tools.
- Other info: Diversity and inclusion are at our core; we celebrate unique talents.
The predicted salary is between 28800 - 43200 £ per year.
Working within the construction team, you'll manage the project common data environment (CDE) and provide ongoing training and support to project stakeholders. As Document Controller, you are responsible for the timely, accurate and efficient preparation and management of documents relating to a construction project, controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Additionally, you'll support the project team with administrative tasks & duties.
The Role
- Providing security control and all site based administrative support
- Manage and maintain all published design documentation in line with VCUK processes and procedures.
- Implement the project CDE, the project file structure, virtual file links, email file links, security rights, workflows and voting rights.
- Undertake regular checks of assigned security rights.
- Manage and approve user permissions.
- Validate metadata assigned to design documentation.
- Input VCUK Asset Data
- Vetting all internal & external activities, including but not limited to applications, leavers, and subcontractor(s) TQ & portal management (daily checking and informing affected staff, up & downloading documents).
- Undertaking ID Verifications; sending forms (SAL's) to subcontractors, chasing, logging and collating information.
- Verify that all published design documentation meets the current approved status.
- Monitor the flow of design documentation and advise on any non-compliance.
- Manage the printing of project design documentation.
- Maintain and control the hard copy record of all project design documentation on site
- Ensure that all As-Built Drawings, O&M Manuals, Health and Safety File and Post Construction Stage BREEAM documentation is uploaded to the project CDE.
- Monitor to ensure that site team are working to the latest issue of design documentation.
- Capture 'Best Practice' and share with CDE user group.
- Support all users of the project CDE in its application and use, providing guidance and training as appropriate.
- Organising meetings
- Assisting with the Commercial Team to chase Tenders and other information
- Other general admin tasks when required.
Qualifications
- Comprehension of industry standard naming conventions.
- Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and SharePoint
- Experience of working on projects with large volumes of data and information from various sources
About VINCI Building
Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors. We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment. Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources. VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.
Our People, Diversity and Inclusion
Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy. Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all. Should you require any reasonable adjustments to be made as part of the application process, please contact us directly. VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
Document Controller in Birmingham employer: VINCI Building UK
Contact Detail:
VINCI Building UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at VINCI Building. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with document control and project management. This will help you stand out during interviews and showcase your expertise.
✨Tip Number 3
Practice makes perfect! Get comfortable with common interview questions related to document control and construction projects. Role-playing with a friend can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the VINCI Building team. Don’t miss out!
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management, especially in construction projects, and showcase your familiarity with tools like Viewpoint for Project and Microsoft Excel.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with the responsibilities outlined in the job description. Don’t forget to mention your understanding of industry standards and naming conventions.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, provide examples of how you've successfully managed large volumes of data and ensured compliance with documentation standards in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at VINCI Building UK
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing as a Document Controller. Understand the industry standard naming conventions and how to navigate tools like Viewpoint for Project, Excel, Teams, and SharePoint. This knowledge will help you demonstrate your expertise during the interview.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience in managing large volumes of data and information. Share specific examples of how you've successfully organised and maintained documentation in previous roles. Highlight any systems or processes you've implemented to improve efficiency.
✨Emphasise Training and Support Experience
Since the role involves providing training and support to project stakeholders, think of instances where you've trained others or provided guidance. Be ready to explain your approach to ensuring everyone is comfortable using the Common Data Environment (CDE) and how you handle questions or issues that arise.
✨Prepare for Scenario Questions
Anticipate scenario-based questions related to document control and compliance. For example, how would you handle a situation where a team member is using outdated documentation? Practising your responses to these types of questions can help you feel more confident and articulate during the interview.