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- Tasks: Manage documents, ensure compliance, and support site operations with a focus on health and safety.
- Company: Dynamic construction firm committed to safety and efficiency.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be a key player in ensuring site safety and smooth operations.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Fast-paced environment with potential for career advancement.
The predicted salary is between 30000 - 42000 £ per year.
About the job
Health and Safety:
- Inductions: Ensuring all inductions are complete, relevant documents are valid and the correct documents uploaded.
- Ensuring all new workers have signed their company RAMs/Lift Plan.
- Sending induction links or accommodating people with instruction on QR codes.
- Ensuring all visitors complete visitors inductions.
Documents:
- Ensuring all subcontractors forms and certs are submitted for the commencing week or for plant arriving onsite (If not follow up).
- Issue Plant stickers for new plant.
- Update plant tracker with relevant information.
- Update RAMS tracker with relevant information.
- Ensure all permits are signed Closed off.
- Ensure all new subcontractors complete Safe Starts.
- Attendance Register Daily updated.
- Frequent maintenance of the attendance register, ensure all certs and cards valid.
- Site Resources Daily Updated and issued to site management and H&S manager.
- File all H&S weekly documents onto Procore.
- Update Whiteboards daily/information received Manpower, Permit Board and Daily/Weekly inspection.
- Upload photos to Elliott Group on site diary.
Procurement:
- Raising material and plant requisitions.
- Clearing missing tickets printing snippet of missing ticket information (signed by manager) preferable - request a copy of the docket from supplier.
- Material and Plant GRNs.
- Arranging collection for off hire equipment/plant and manually off hiring on coins.
- Gather information for monthly stationery/office supply orders.
- Following up with Procurement/supplier regarding outstanding requisitions or POs.
- Problem Invoice Workbench gather more information.
- Tracking plant report and communicating with site and procurement if changes have not been updated on tracker.
Site Administrator Duties:
- Update daily manpower information gathered from attendance register.
- Capture all visitors.
- Record of all internal plant arriving or leaving site.
- Record of all waste waste dockets.
- Record of new skips or skip exchanged.
BCAR/Quality:
- Ensuring all relevant company information captured on O&M tracker and Procore directory.
- Quarterly Quality Audit Inspection Template provided (BCAR/Quality Manager) will request required information.
- Upload apartments sign off and certs to Procore when requested by site management.
- Finalized and received certs for apartments will be updated to Procore inspection along with photographs and apartment sign off sheets.
Other Adhoc Duties:
- Drawing Register.
- Agency Labour timesheets (HO will be taking over this).
- Printing and laminating of signage.
- Stone and waste register.
- Gathering relevant information for Project Review.
Document Controller / Site admin in Chester employer: Vincera Consulting Ltd
Contact Detail:
Vincera Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller / Site admin in Chester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as a Document Controller/Site Admin can make a difference. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're keen and proactive!
We think you need these skills to ace Document Controller / Site admin in Chester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller / Site Admin role. Highlight relevant experience, especially in health and safety documentation and site administration tasks. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific duties from the job description that excite you and how your past experiences align with them. We love a bit of enthusiasm!
Be Clear and Concise: When filling out your application, keep it clear and concise. Avoid jargon and make sure your points are easy to understand. We appreciate straightforward communication, especially when it comes to important documents!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at Vincera Consulting Ltd
✨Know Your Documents Inside Out
Make sure you’re familiar with all the documents and processes mentioned in the job description. Be ready to discuss how you would manage inductions, track plant information, and maintain registers. Showing that you understand the importance of these tasks will impress the interviewers.
✨Demonstrate Your Organisational Skills
As a Document Controller and Site Admin, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will help illustrate your ability to keep everything on track, especially when it comes to updating registers and handling procurement.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to health and safety or document management. Think about how you would handle issues like missing documentation or delays in permits. Practising these scenarios can help you respond confidently during the interview.
✨Show Your Team Spirit
This role involves working closely with site management and subcontractors. Be prepared to talk about how you’ve collaborated with others in the past. Highlighting your communication skills and ability to work as part of a team will show that you’re a great fit for the company culture.
