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- Tasks: Provide essential admin support for exciting construction projects and manage vital documentation.
- Company: Established construction and consulting engineering firm based in Bromsgrove.
- Benefits: Early finish on Fridays, competitive salary, and supportive team environment.
- Why this job: Join a dynamic team and kickstart your career in a thriving industry.
- Qualifications: Strong admin skills and a proactive, organised approach are key.
- Other info: Opportunity for growth and development in a collaborative office setting.
The predicted salary is between 24000 - 36000 £ per year.
An excellent opportunity has arisen for an experienced Administration Assistant to join the Pre-Construction Team of a well-established, multi-disciplined Construction and Consulting Engineering company based in Bromsgrove. In this role, you will provide vital administrative support during the pre-construction phase of various projects.
Your day-to-day duties will include:
- Managing project-related documentation.
- Maintaining databases and Client portal systems.
- Assisting the Team with a range of administrative tasks.
This role is ideal for someone with solid experience in an office-based administration role. While prior experience within the construction industry is advantageous, it is not essential; strong general admin skills and a proactive, organised approach are what matter most.
Main Duties:
- Answering telephone calls, responding to requests for information and enquiries, and fielding these to the appropriate personnel where appropriate.
- Responding to enquiries, requests for further information, uploading and extracting information and documentation as required to the correct internal systems, including information and requests surrounding invoicing.
- Monitoring emails arriving in the group team email inboxes as directed.
- Completing and maintaining the Groups database with progress from start to finish of individual projects/jobs efficiently and to the specification required.
- Coordinating site visits with the Group and other required third parties, liaising with the relevant parties to make mutually convenient arrangements.
- Managing portals as directed, including responding to enquiries, requests for further information, uploading and extracting information and documentation as required.
- Distributing new enquiries and jobs to the correct personnel and doing all acts and tasks necessary to set up new enquiries and jobs in compliance with internal processes and systems.
- Uploading documentation invoices, work in progress, service level agreement reports, and other documentation as requested to the portals.
- Providing support and training for new and existing members of the team.
- Collating data for enquiries and instructions and formatting spreadsheets when requested to do so.
- Supporting in applications for building regulations and liaising with building control to obtain completion certifications.
- Collating the relevant information, preparing and issuing mandate documents, and uploading to the relevant portals.
- Extracting required information and compiling files in the requested format.
Excellent communication and interpersonal skills, strong organisational and time management skills, and the ability to work under pressure and meet deadlines are essential. Proficiency in using computers and relevant software is required. Portal systems admin experience is desirable but not essential.
This is an office-based Admin role which offers an early finish of 1pm on a Friday!
If you want to apply for this excellent career opportunity, please send your CV to Simone Bacciocchi at CRS Professionals.
Administration Assistant in Bromsgrove employer: Vincera Consulting Ltd
Contact Detail:
Vincera Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Bromsgrove
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its projects, and think about how your skills can help them. Practise common interview questions so you can showcase your admin prowess with confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can keep you on their radar and show your enthusiasm for the role. It’s a simple way to stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administration Assistant in Bromsgrove
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant admin experience and skills. We want to see how your background fits with the role, so don’t be shy about showcasing your organisational prowess and any software you’re familiar with!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how you can contribute to our Pre-Construction Team. Keep it friendly and professional – we love a personal touch!
Show Off Your Communication Skills: Since this role involves a lot of interaction, make sure your application reflects your excellent communication skills. Whether it’s through your writing style or how you present your experiences, let us see that you can connect well with others.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Vincera Consulting Ltd
✨Know Your Admin Skills
Make sure you can confidently discuss your previous administrative experience. Highlight specific tasks you've handled, like managing databases or coordinating schedules, as these are crucial for the role.
✨Familiarise Yourself with Construction Terminology
Even if you don't have direct experience in the construction industry, it’s helpful to understand basic terms and processes. This shows your proactive approach and willingness to learn, which will impress the interviewers.
✨Prepare for Common Questions
Think about questions related to time management and handling pressure, as these are key in an admin role. Prepare examples from your past experiences that demonstrate your organisational skills and ability to meet deadlines.
✨Show Enthusiasm for Team Support
This role involves supporting a team, so express your eagerness to assist others. Share examples of how you've successfully collaborated with colleagues in the past, as this will resonate well with the interviewers.
