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- Tasks: Support senior leaders with coordination and administrative tasks in a dynamic wine company.
- Company: Vinarchy is a global wine company redefining the industry with innovative practices.
- Benefits: Enjoy flexible working, an annual wine allowance, and exclusive employee discounts.
- Why this job: Join a passionate team and make a real impact in a vibrant work culture.
- Qualifications: 5 years of PA or EA experience, advanced Microsoft Office skills, and excellent communication abilities.
- Other info: Part-time role (4 days a week) with opportunities for personal growth and community involvement.
The predicted salary is between 36000 - 60000 £ per year.
Personal Assistant to Supply Chain and Sales UK
Vinarchy Weybridge, England, United Kingdom
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Personal Assistant to Supply Chain and Sales UK
Vinarchy Weybridge, England, United Kingdom
Join to apply for the Personal Assistant to Supply Chain and Sales UK role at Vinarchy
About Us
Vinarchy. Redefining Wine.
Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine.
Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.
About The Role
We are looking for an organised and proactive individual with a passion for supporting senior leaders to join our team.
In this pivotal role, you will act as a key business partner to the UK Supply Chain and Sales Leadership Teams, providing high-quality coordination and administrative support. You will play an active part in streamlining processes and enhancing systems.
Please note that this is role is part -time (4 days a week, Monday-Thursday).
Key Responsibilities Include
- Supporting the development of key business processes &projects to ensure the smooth running of the business.
- Anticipate UK Supply Chain and Sales Leadership team needs &taking prompt action to fulfil commitments.
- Managing Information flow to & from UK Supply Chain and Sales Leadership team.
- Itinerary Management – diary planning and organising, scheduling meetings, planning of departmental functions/events/meetings. Anticipate the needs of the diary work schedule and deliver necessary elements of support when and where appropriate e.g. correspondence, documents, presentations etc
- Communication – handling phone calls, written and face to face requests and queries. Coordinate on boarding of new hires within the UK Supply Chain and Sales Leadership team and across the operations team where appropriate.
- Lead and co-ordinate the UK Supply Chain and Sales Leadership team meetings schedule and supporting processes for report management for calendar year including writing agendas and action points.
- Customer Visits and set piece events – Manage the full itinerary of visits, significant meetings (internal or external) and departmental meetings of which the UK Supply Chain and Sales Leadership teamis responsible for. Liaise with customers, commercial, suppliers regarding meetings or visits both local and internationally. Supporting travel and diary requirements.
- International leadership meetings – organise and coordinate senior leadership group meetings from across Vinarchy that are being held at the Weybridge office.
- Support agenda coordination and ensure facilities and all other requirements are well presented to support the agenda.
What You\’ll Bring
- Experience: 5 years’ work experience working as PA or EA to Director(s) at Board level
- Advanced Microsoft Office skills
- High Emotional Intelligence Level
- Excellent communication skills
- Excellent organisational skills
- Ability to build productive working relationships
- Proactive
- Basic financial management understanding
- Excellent verbal and written skills
- Good telephone manner
- Proactive and flexible approach to work
- Approachable
- Efficient time management/meets deadlines
- Strong Word/Powerpoint/Excel skills
Why Join Us?
Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.
We offer a competitive rewards package and the opportunity to work with a world-class team.
You Will Also Have Access To
- Annual wine allowance and access to unique wine specials
- Flexible working (Up to 2 days working from home)
- Paid Parental Leave
- Start your weekend early with our Fast Friday finishes!
- Modern office located Bristol or Weybridge
- Go Beyond Day – make a difference in your local community
- Access to an extensive online learning library
- Private Health Insurance Discounts & Annual Flu Vaccination Program
- Employee Assistance Program & Various exclusive employee discounts
Ready to redefine your future? APPLY TODAY!
At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Beverage Manufacturing
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Personal Assistant to Supply Chain and Sales UK employer: Vinarchy
Contact Detail:
Vinarchy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Supply Chain and Sales UK
✨Tip Number 1
Familiarise yourself with the wine industry and Vinarchy's unique position within it. Understanding their products and values will help you demonstrate your passion for the role during interviews.
✨Tip Number 2
Network with current or former employees of Vinarchy on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage in your discussions.
✨Tip Number 3
Prepare to showcase your organisational skills by discussing specific examples from your past experience. Highlight how you've successfully managed complex schedules or coordinated events, as these are key aspects of the role.
✨Tip Number 4
Demonstrate your proactive approach by suggesting potential improvements or ideas for streamlining processes during your interview. This shows that you're not just a fit for the role but also someone who can contribute to the team's success.
We think you need these skills to ace Personal Assistant to Supply Chain and Sales UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any roles where you've supported senior leaders. Emphasise your organisational skills and proficiency in Microsoft Office, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for the wine industry and how your skills align with Vinarchy's mission. Mention specific examples of how you've successfully managed diaries, coordinated meetings, or improved processes in previous roles.
Highlight Soft Skills: Given the importance of communication and emotional intelligence in this role, make sure to showcase your interpersonal skills. Provide examples of how you've built productive relationships in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant.
How to prepare for a job interview at Vinarchy
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past, especially in a fast-paced environment.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Highlight your experience in managing information flow and coordinating meetings. Share instances where your proactive approach has led to improved processes or outcomes.
✨Familiarise Yourself with the Company
Research Vinarchy and its operations thoroughly. Understanding their mission and values will help you align your answers with what they are looking for in a candidate. Mention any specific projects or initiatives that resonate with you during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and emotional intelligence. Prepare for scenarios where you might need to handle difficult situations or manage conflicting priorities, and think about how you would respond effectively.
