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- Tasks: Support senior leaders with coordination and administrative tasks in a dynamic environment.
- Company: Vinarchy is a global wine company redefining the industry with innovative practices.
- Benefits: Enjoy flexible working, an annual wine allowance, and exclusive employee discounts.
- Why this job: Join a passionate team and make a real impact while enjoying a vibrant workplace culture.
- Qualifications: 5 years of experience as a PA or EA, advanced Microsoft Office skills, and excellent organisational abilities.
- Other info: Part-time role (4 days a week) with opportunities for personal growth and community involvement.
The predicted salary is between 28800 - 43200 £ per year.
About Us
Vinarchy. Redefining Wine. Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine. Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.
About the role
We are looking for an organised and proactive individual with a passion for supporting senior leaders to join our team. In this pivotal role, you will act as a key business partner to the UK Supply Chain and Sales Leadership Teams, providing high-quality coordination and administrative support. You will play an active part in streamlining processes and enhancing systems. Please note that this role is part-time (4 days a week, Monday-Thursday).
Key Responsibilities Include:
- Supporting the development of key business processes & projects to ensure the smooth running of the business.
- Anticipate UK Supply Chain and Sales Leadership team needs & taking prompt action to fulfil commitments.
- Managing information flow to & from UK Supply Chain and Sales Leadership team.
- Itinerary Management – diary planning and organising, scheduling meetings, planning of departmental functions/events/meetings. Anticipate the needs of the diary work schedule and deliver necessary elements of support when and where appropriate e.g. correspondence, documents, presentations etc.
- Communication – handling phone calls, written and face-to-face requests and queries. Coordinate onboarding of new hires within the UK Supply Chain and Sales Leadership team and across the operations team where appropriate.
- Lead and co-ordinate the UK Supply Chain and Sales Leadership team meetings schedule and supporting processes for report management for calendar year including writing agendas and action points.
- Customer Visits and set piece events – Manage the full itinerary of visits, significant meetings (internal or external) and departmental meetings of which the UK Supply Chain and Sales Leadership team is responsible for. Liaise with customers, commercial, suppliers regarding meetings or visits both local and internationally. Supporting travel and diary requirements.
- International leadership meetings – organise and coordinate senior leadership group meetings from across Vinarchy that are being held at the Weybridge office. Support agenda coordination and ensure facilities and all other requirements are well presented to support the agenda.
What You'll Bring
- Experience: 5 years’ work experience working as PA or EA to Director(s) at Board level.
- Advanced Microsoft Office skills.
- High Emotional Intelligence Level.
- Excellent organisational skills.
- Ability to build productive working relationships.
- Proactive.
- Basic financial management understanding.
- Excellent verbal and written skills.
- Good telephone manner.
- Proactive and flexible approach to work.
- Approachable.
Why Join Us?
Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success. We offer a competitive rewards package and the opportunity to work with a world-class team. You will also have access to:
- Annual wine allowance and access to unique wine specials.
- Flexible working (Up to 2 days working from home).
- Start your weekend early with our Fast Friday finishes!
- Modern office located in Bristol or Weybridge.
- Go Beyond Day - make a difference in your local community.
- Access to an extensive online learning library.
- Private Health Insurance Discounts & Annual Flu Vaccination Program.
- Employee Assistance Program & Various exclusive employee discounts.
Ready to redefine your future? APPLY TODAY!
At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.
Personal Assistant to Supply Chain and Sales UK employer: Vinarchy
Contact Detail:
Vinarchy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Supply Chain and Sales UK
✨Tip Number 1
Familiarise yourself with Vinarchy's mission and values. Understanding their commitment to innovation and quality in the wine industry will help you align your responses during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Network with current or former employees of Vinarchy on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your organisational skills and ability to manage multiple tasks. Highlighting these competencies will resonate well with the requirements of the Personal Assistant role.
✨Tip Number 4
Research the latest trends in supply chain management and sales within the wine industry. Being knowledgeable about current challenges and innovations can set you apart as a candidate who is proactive and informed.
We think you need these skills to ace Personal Assistant to Supply Chain and Sales UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any roles where you supported senior leaders. Emphasise your organisational skills and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the wine industry. Mention specific experiences that demonstrate your ability to manage information flow and coordinate meetings effectively.
Highlight Soft Skills: In your application, emphasise your emotional intelligence, communication skills, and proactive approach. These are crucial for the role and will set you apart from other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant.
How to prepare for a job interview at Vinarchy
✨Research Vinarchy
Before your interview, take some time to learn about Vinarchy's history, values, and recent developments. Understanding their mission to redefine wine will help you align your answers with their goals and demonstrate your genuine interest in the company.
✨Showcase Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed complex schedules, coordinated events, or streamlined processes in your previous roles. This will highlight your ability to support the leadership team effectively.
✨Demonstrate Emotional Intelligence
Given the importance of building productive working relationships, be ready to share instances where you've navigated challenging interpersonal situations or provided support to colleagues. This will showcase your high emotional intelligence and ability to work well within a team.
✨Prepare Questions for the Interviewers
Having thoughtful questions prepared shows your enthusiasm for the role and helps you assess if Vinarchy is the right fit for you. Consider asking about the team's current projects, the company's culture, or opportunities for professional development within the organisation.
