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- Tasks: Help set up and manage our new London office while supporting HR activities.
- Company: Fast-growing European food & lifestyle brand focused on clean ingredients.
- Benefits: Dynamic work environment with an ambitious team and hands-on experience.
- Other info: Part-time role in a lively office setting with opportunities for growth.
- Why this job: Be part of building a vibrant office culture and make a real impact.
- Qualifications: Practical, reliable, and detail-oriented with HR knowledge and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Vilgain – a fast-growing European food & lifestyle brand built on clean ingredients, strong product quality, and community. We’re currently building our new London office and looking for someone who will help us set it up and keep it running smoothly. HR & Office Assistant will take ownership of managing and organising our new workspace from the ground up.
What will you do?
- Be physically present in the office and take responsibility for making it fully functional and well-organised.
- Support our CEO with day-to-day operational and administrative tasks.
- Be the first point of contact for HR and office-related topics, providing professional on-site support for the team.
- Coordinate HR activities, including the full onboarding/offboarding process and ensuring compliance with UK employment law.
- Organise and coordinate office events, team gatherings, and celebrations to foster a great company culture.
- Organise the office layout according to our design plan and make sure everything is placed exactly where it should be.
- Handle light operational tasks such as removing packaging and boxes and keeping the space tidy and organised.
Who are we looking for?
- Practical, reliable, and solution-oriented person.
- Someone who enjoys organising spaces and making them work efficiently.
- Someone with a solid understanding of HR processes and a working knowledge of British labour standards.
- Comfortable handling hands-on tasks like moving boxes or assembling small furniture.
- Detail-oriented with a sense for design and functionality.
- Someone who can be physically present at our offices in London on a part-time basis.
What do we offer?
- A role based in our London office.
- A dynamic, fast-growing environment where things move quickly.
- Work within an ambitious team building something from the ground up.
HR & Office Assistant employer: Vilgain
Contact Detail:
Vilgain Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Office Assistant
✨Tip Number 1
Get to know the company culture before your interview. Check out Vilgain's social media and website to understand their values and vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Prepare some questions to ask during your interview. Think about what you want to know regarding the office setup or HR processes. This shows you're proactive and ready to dive into the role, plus it helps you figure out if it's the right fit for you.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed spaces or events in the past. Whether it's a tidy workspace or a well-coordinated team gathering, demonstrating your experience can really set you apart.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows that you’re enthusiastic about joining the Vilgain team and contributing to their exciting journey.
We think you need these skills to ace HR & Office Assistant
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight any experience you have in organising spaces or managing office tasks. We love seeing how you've made things run smoothly in the past!
Be Personable and Professional: Since you'll be the first point of contact for HR and office-related topics, make sure to convey your friendly yet professional approach in your written application. We want to know you can handle queries with ease!
Demonstrate Your Understanding of HR Processes: Make it clear that you have a solid grasp of HR processes and UK employment law. Share any relevant experiences that showcase your knowledge and how you can apply it in our new office.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and get to know you better. Don’t miss out on this opportunity!
How to prepare for a job interview at Vilgain
✨Know the Company Inside Out
Before your interview, take some time to research Vilgain. Understand their values, products, and what makes them unique in the food and lifestyle sector. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an HR & Office Assistant, organisation is key. Prepare examples of how you've successfully managed spaces or projects in the past. Bring a portfolio or notes that highlight your experience with office layouts, event coordination, or HR processes to demonstrate your capabilities.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving skills and hands-on abilities. Think about scenarios where you had to organise a workspace or handle operational tasks. Be prepared to discuss how you would approach setting up the new office and ensuring it runs smoothly.
✨Emphasise Your People Skills
Since you'll be the first point of contact for HR and office-related topics, it's crucial to convey your interpersonal skills. Share experiences where you've successfully interacted with team members or resolved conflicts. Highlight your ability to foster a positive company culture through events and gatherings.