At a Glance
- Tasks: Support HR and office operations while helping our team thrive in a fast-paced environment.
- Company: Join Vilgain, a clean label food and supplements company on the rise.
- Benefits: Enjoy 28 days holiday, flexible hours, and monthly credits for tools.
- Other info: Opportunity to grow with us and make a real impact.
- Why this job: Be a key player in our UK expansion and shape our team culture.
- Qualifications: Experience in HR admin or office coordination; detail-oriented and proactive.
The predicted salary is between 13 - 16 € per hour.
We make clean label, truly best-on-the-market food and supplements. Just top-tier ingredients for people who care what goes into their body. We're scaling fast—and that includes building a solid foundation for our London office. We're looking for a highly organized HR & Office Admin Specialist to help us keep things running smoothly behind the scenes. From people ops to office setup, you'll be a key part of Vilgain's UK expansion.
You'll be the go-to person for all things people & office: onboarding, admin, coordination, and day-to-day support. You'll work closely with our CEO & Talent team and local leadership to make sure our UK team has what they need to thrive.
What you'll be doing:
- Be the first point of contact for HR & office-related topics in our London hub.
- Coordinate onboarding/offboarding, contract changes, and employee records.
- Support recruitment logistics and scheduling alongside our Talent team.
- Help with payroll inputs, benefits, and UK compliance (in coordination with HQ).
- Keep our Camden office organized, stocked, and running smoothly.
- Support team events, travel bookings, and day-to-day operations.
- Improve internal processes and help build a strong team culture.
What we're looking for:
- Experience in HR admin, office coordination, or people ops.
- You're based in London and available on a part-time basis with a possibility to switch to full-time.
- You're structured, detail-oriented, and don't let things slip.
- You like solving problems, keeping things efficient, and supporting people.
- Bonus points if you've worked in a fast-paced or scale-up environment.
What you'll get:
- 28 days holiday + UK public holidays, flexible working hours.
- Monthly credits to spend on all the hardware and tools you need.
- A high-growth environment where you can shape how things work.
Why Vilgain:
We believe in hard work, clean food, and real impact. Everything great is done in teams. We're here to build one of the strongest in the UK. If you're organised, proactive, and ready to take ownership, we want to hear from you.
Sound like a fit? Send us your CV or LinkedIn. We'll take it from there.
HR & Office Specialist - part-time in London employer: Vilgain s.r.o.
Vilgain is an exceptional employer that prioritises a supportive and dynamic work culture, perfect for those looking to make a meaningful impact in the health and wellness industry. With flexible working hours, generous holiday allowances, and opportunities for personal growth within a fast-paced scale-up environment, you'll play a vital role in shaping our London office while collaborating closely with leadership. Join us in Camden, where your organisational skills will help foster a thriving team culture and contribute to our mission of providing top-tier food and supplements.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Office Specialist - part-time in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. The more people you know, the better your chances of landing that HR & Office Specialist gig.
✨Tip Number 2
Show off your organisational skills during interviews. Bring examples of how you've kept things running smoothly in previous roles. We love seeing candidates who can demonstrate their ability to manage multiple tasks efficiently!
✨Tip Number 3
Be proactive! If you see an opportunity to improve processes or support team culture, mention it in your conversations. We appreciate candidates who think outside the box and are ready to take ownership of their role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals who align with our values of hard work and clean food.
We think you need these skills to ace HR & Office Specialist - part-time in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the HR & Office Specialist role. Highlight any relevant experience in HR admin or office coordination, and don’t forget to mention your problem-solving skills!
Craft a Personal Cover Letter:Use your cover letter to show us your personality! Explain why you’re excited about joining Vilgain and how you can contribute to our team culture. Keep it concise but engaging—let your passion shine through!
Showcase Your Organisational Skills:Since this role is all about keeping things running smoothly, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep things efficient and organised!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team. We can’t wait to hear from you!
How to prepare for a job interview at Vilgain s.r.o.
✨Know the Company Inside Out
Before your interview, make sure you research Vilgain thoroughly. Understand their mission, values, and the products they offer. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As an HR & Office Specialist, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. This will demonstrate your ability to keep things running smoothly in a fast-paced environment.
✨Prepare for People Ops Questions
Expect questions related to HR admin and people operations. Brush up on your knowledge of onboarding processes, employee records management, and compliance issues. Being well-versed in these areas will give you an edge during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team culture, how success is measured in this role, or what challenges the office is currently facing. This shows that you're proactive and genuinely interested in contributing to the team.
