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- Tasks: Be the go-to person for HR and office support in our London hub.
- Company: Join a fast-growing company focused on clean food and supplements.
- Benefits: 28 days holiday, flexible hours, and monthly credits for our products.
- Why this job: Shape our UK expansion while supporting a thriving team culture.
- Qualifications: 2-4 years in HR admin or office coordination, detail-oriented and proactive.
- Other info: Hybrid setup with opportunities for growth in a dynamic environment.
The predicted salary is between 36000 - 60000 £ per year.
We make clean label, truly best-on-the-market food and supplements. Just top-tier ingredients for people who care what goes into their body. We’re scaling fast—and that includes building a solid foundation for our London office.
We’re looking for a highly organized HR & Office Admin Specialist to help us keep things running smoothly behind the scenes. From people ops to office setup, you’ll be a key part of Vilgain’s UK expansion. You’ll be the go-to person for all things people & office: onboarding, admin, coordination, and day-to-day support. You’ll work closely with our CEO & Talent team and local leadership to make sure our UK team has what they need to thrive.
What you'll be doing:
- Be the first point of contact for HR & office-related topics in our London hub.
- Coordinate onboarding/offboarding, contract changes, and employee records.
- Support recruitment logistics and scheduling alongside our Talent team.
- Help with payroll inputs, benefits, and UK compliance (in coordination with HQ).
- Keep our Camden office organized, stocked, and running smoothly.
- Support team events, travel bookings, and day-to-day operations.
- Improve internal processes and help build a strong team culture.
What we’re looking for:
- 2–4 years of experience in HR admin, office coordination, or people ops.
- You’re based in London and comfortable working in a hybrid setup.
- You’re structured, detail-oriented, and don’t let things slip.
- You like solving problems, keeping things efficient, and supporting people.
- Bonus points if you’ve worked in a fast-paced or scale-up environment.
What you’ll get:
- 28 days holiday + UK public holidays, flexible working hours.
- Monthly credits to spend on vilgain.co.uk.
- All the hardware and tools you need.
- Hybrid setup: 3 days in our Camden office, 2 days remote.
- A high-growth environment where you can shape how things work.
Why Vilgain:
We believe in hard work, clean food, and real impact. Everything great is done in teams. We’re here to build one of the strongest in the UK. If you're organised, proactive, and ready to take ownership, we want to hear from you. Sound like a fit? Send us your CV or LinkedIn. We'll take it from there.
HR & Office Specialist employer: Vilgain s.r.o.
Contact Detail:
Vilgain s.r.o. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Office Specialist
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show us you’re not just a fit for the role, but for our team too!
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with what we need at Vilgain. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you note can leave a lasting impression and show us you’re genuinely interested in joining our team.
We think you need these skills to ace HR & Office Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR & Office Specialist role. Highlight your organisational skills and any relevant experience in people ops or office coordination to catch our eye!
Craft a Personal Cover Letter: Don’t just send a generic cover letter! Use this opportunity to show us your personality and explain why you’re excited about joining Vilgain. Mention how you can contribute to our team culture and support our UK expansion.
Showcase Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. We love candidates who can think on their feet and improve processes, so let us know how you've made a difference in past positions!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Vilgain s.r.o.
✨Know the Company Inside Out
Before your interview, make sure you research Vilgain thoroughly. Understand their mission, values, and the products they offer. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As an HR & Office Specialist, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or improved processes. This will demonstrate your ability to keep things running smoothly in a fast-paced environment.
✨Prepare for People Ops Scenarios
Think about common HR scenarios you might face, such as onboarding new employees or handling contract changes. Be ready to discuss how you would approach these situations, showcasing your problem-solving skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, the challenges they face in the UK expansion, or how they measure success in this role. This shows that you’re engaged and thinking about how you can contribute to their goals.