Due to continued growth, Vigilant Security is looking for an enthusiastic, organised and proactive Administrator to join our busy Administration Department in Dumfries.
This is an excellent opportunity to become part of a successful and fast-growing business where your contribution will make a real difference. Working within a supportive and friendly team, you will play a key role in supporting our HR and administrative functions while developing your own skills and career along the way.
The position is offered on a full-time basis, Monday to Friday, 9:00am to 5:00pm, with some flexibility required to meet business needs and deadlines. Following successful completion of a 4-month probationary period, the role will become permanent.
What We Offer
- Competitive salary
- 28 days annual leave (including bank holidays)
- Supportive and inclusive working environment
- Training and development opportunities
- Career progression within a growing organisation
Main Duties & Responsibilities
The role will be varied to include:
- Providing administrative support to the Administration Manager and Deputy Administration Manager
- Maintaining and updating company databases and vetting systems
- Completing security screening in line with BS 7858 requirements
- Conducting ECS and DBS checks
- Creating and issuing staff ID badges
- Liaising with candidates, clients, contract managers and external organisations
- Updating company records and documentation
- Supporting HR-related processes and administration
- Ensuring compliance with industry standards and company procedures
- Taking meeting minutes and maintaining accurate records
What We're Looking For
We are looking for someone who is:
- Enthusiastic, motivated and eager to learn
- Highly organised with strong attention to detail
- Able to manage multiple tasks and work effectively under pressure
- Confident using Microsoft Office applications
- A strong communicator with excellent administrative skills
- Able to work independently as well as part of a team
- Proactive, reliable and committed to delivering high standards
- Knowledgeable of British Standards and compliance requirements (desirable)
About Vigilant Security
Vigilant Security provides a wide range of security services throughout the UK, including manned guarding, mobile patrols and keyholding.
We believe our people are at the heart of our success. We are committed to investing in our employees through training, support and development opportunities, creating a workplace where individuals can thrive and build rewarding careers.
We are proud to be an equal opportunities employer and welcome applications from all suitably qualified individuals.
Administration Assistant in Dumfries employer: Vigilant Security
Vigilant is an exceptional employer, offering a dynamic work environment for security professionals in London. With a strong commitment to employee welfare and development, we provide comprehensive training and growth opportunities, ensuring our team members are equipped with the skills needed for success. Our Investors in People Gold accreditation reflects our dedication to maintaining high standards and fostering a supportive culture where every individual can thrive.
