HR Generalist EMEA

About the Company

ViewSonic is a world leading visual solutions provider. As an innovator and visionary, ViewSonic keeps the world connected with a portfolio of professional level visual solutions that enhance the way we compute, collaborate, communicate and connect. Our products include monitors, interactive commercial displays, touch displays, projectors, large format displays and virtual desktops.

Job Summary

As an HR Generalist for the EMEA region, you will play a key role in supporting our HR initiatives and programs to ensure the effective and efficient delivery of HR services. This position involves collaborating with various stakeholders across the organization, providing HR guidance, managing employee relations, contributing to the development and implementation of various HR initiatives and supporting the completion of HR projects.

General HR Operations Support

• Assist in the administration of the entire employee lifecycle, from onboarding to offboarding.
• Conduct right to work check in compliance with local requirements.
• Be first point of contacts for all employees, support to answer day-to-day HR inquiries and provide timely and effective resolutions.
• Prepare standard routine correspondence such as e-mails and letters.
• Collate and administration of annual leave and absence.
• Maintain accurate employee records and ensure compliance with data protection regulations.
• Suppliers, contractors invoice submission and processing.
• Arrange Induction Training for new staff, work with IT to set up new starters on various company software, accounts and internal online learning portal.

Recruitment

• Prepare Job Description for hiring manager, arrange job advertisement for internal career page and external job board.
• Advertise, source and conduct initial candidate’s screenings, and follow through the entire recruitment process.
• Liaise with recruitment agencies to place orders, schedule and arrange interviews for position openings.

HR Administration

• Responsible for HR data administration, including documentation, filing, maintaining data in staff folder, HR system etc.
• Coordinate and manage alongside other HR team member(s) to ensure accurate and timely payroll processing.
• Administrate various Staff Benefit program by signing up new employees, making changes, liaising with external service providers to answer staff benefit related questions.
• Company car leasing management: leasing contract, cost management, fuel card.
• Support the regular staff benefit and salary benchmarking.
• Support quarterly sales commission and annual bonus calculation and issue the relevant confirmation letters and data input in payroll.
• Support the overall management of Performance Review process and Annual Staff Award.

Training and Development

• Support training initiatives by coordinating training sessions and tracking employee participation.
• Assist in the development of training materials and resources.

Employee Relations

• Support the handling of various ER cases, including but not limited to disciplinary, redundancy, poor performance, grievance etc.
• Assist in handling employee relations matters, escalating issues as needed.

Job Specifications

• 4-5 years’ experience in HR field.
• Degree in HR Management and/or relevant HR qualification (CIPD) is a must.
• Experience in managing a multi-national payroll (within UK, EU and Middle-East).
• Excellent communication skills, able to build long-term, good relationship with internal and external stakeholders.
• Strong organizational and administrative skills.
• Ability to work within a fast-paced environment.
• Detail-oriented with a commitment to accuracy and confidentiality.
• Fluency in English, and any EU language desirable.