We are looking for a highly organised, proactive and trustworthy People & Operations Executive Assistant to work directly with our Chief Operating & People Officer.
Quite simply, we are looking for their right-hand person, providing hands-on support across their People, Operations, compliance and wider business responsibilities.
This is absolutely an Executive Assistant role, but it is not a traditional corporate EA position. You will not be controlling diaries, and there is very little (if any) traditional diary or travel management involved. If what you love most about being an EA is complex diary management, this probably isn’t the role for you.
A large part of this role is hands-on administration, coordination and chasing. Some of it is important and confidential; some of it is repetitive and decidedly mundane. We want to be upfront about that.
We’re looking for the person who thinks: “I LOVE being the person who keeps everything organised, remembers what everyone else has forgotten, chases people, updates things, sorts things out and gets satisfaction from clearing the list.”
If that sounds like you, you could be exactly who we’re looking for.
You’ll work closely with the Chief Operating & People Officer across their People, compliance, Service and Member Operations and wider business responsibilities. You’ll act as a shield around them for incoming queries, take ownership of the things that don’t need their personal attention and make sure actions don’t disappear into a black hole. We need someone who takes genuine pride in being an exceptional assistant: dependable, discreet, organised, persistent and brilliant at getting things done.
As you get to know the role, the business and the people around you, we’ll expect you to increasingly anticipate what needs doing rather than waiting to be asked.
Ultimately, success in this role is simple: you make the Chief Operating & People Officer’s working life easier because they know that when something is with you, it will get done.
To succeed in this role, you will need:
Essential
- At least two years' successful remote-working experience.
- Previous EA/PA experience supporting a senior leader.
- Private, confidential home working room*.
- Portsmouth-area location**.
- Strong hands-on administration/support experience.
- People/HR administration experience.
- Excellent organisation, accuracy and follow-through.
- Confidence with data, spreadsheets and Microsoft 365.
- Comfortable chasing people and owning recurring tasks.
- Excellent discretion and judgement.
- Understanding of confidentiality and the importance of GDPR/data protection.
- Happy doing repetitive and mundane admin - genuinely important for this role.
Desirable
- Practical GDPR/data protection or compliance administration experience.
- Experience coordinating SARs/data subject requests.
- Payroll administration experience.
- Recruitment/onboarding experience.
- Health & Safety/DSE administration experience.
- Experience with HiBob or another HRIS.
- Experience preparing operational reports/metrics or supporting timesheets.
- Experience writing briefs/requirements for Product or technical teams.
*Because of the confidential nature of the role, the successful candidate must have a private room at home that provides an appropriate environment for confidential calls and work.
**You must live within approximately 30 minutes’ travelling distance of Portsmouth and be willing and able to attend in-person meetings or activities as and when needed.
People & Compliance Executive Assistant employer: Viewber
As a leading PropTech company, we pride ourselves on fostering a supportive and dynamic work environment that prioritises employee growth and development. Our fully remote Service Delivery Consultant role offers the flexibility to work from home while ensuring you are equipped with the tools and resources needed to excel in managing client relationships and service standards. Join us to be part of a culture that values innovation, accountability, and continuous improvement, all while making a meaningful impact in the property industry.
