Operations Administrator

Your Next Chapter in Administration at VIDA

Are you an administrative professional with relevant work experience, ready to take the next step in an international and dynamic environment? At VIDA, a company committed to sustainable bio-energy solutions, we are looking for an Operations Administrator to strengthen our operations teams at our production sites. This is a varied and hands-on role within a growing organization, focused on sustainable energy and practical, future-oriented solutions.

Why VIDA? VIDA is a leading company in bio-energy, converting biomass into renewable energy. The company develops and operates energy assets in the Netherlands and the United Kingdom. With a strong focus on sustainability, VIDA delivers practical solutions that actively contribute to the transition towards renewable energy. Our three core values, Create Positive Energy, Build with Ownership, and Lead by Action, form the foundation of everything we do.

Working at VIDA means being part of a dynamic, diverse, and inclusive work environment where growth, teamwork, and meaningful impact are central. Based in Wormslade, you will have the opportunity to join an international organization that values its people, encourages collaboration, and drives progress in renewable energy.

Your Role as Operations Administrator

As an Operations Administrator, you support the operations teams at our production sites in Glentham and Wormslade by ensuring that day-to-day administrative and operational processes run smoothly. You play a key role in the purchase-to-pay process and act as a central point of contact between on-site operations, finance, and external partners.

Your day-to-day activities include managing transport-related administration, checking shipment documentation, maintaining the Transport Plan, and ensuring accurate alignment with Oracle Fusion. You are also responsible for Purchase Orders, goods receipts, invoice processing, while proactively resolving discrepancies with suppliers and internal stakeholders. This position is ideal for someone who works practically and in a structured manner, enjoys hands-on administrative work, and takes pride in supporting operational teams in a dynamic, international environment. This is primarily a site-based role at either Glentham or Wormslade with occasional travel between sites. There may be some opportunity for hybrid working.

Key responsibilities

• Administration and operation:
• Front office duties on site: welcoming drivers, visitors, and contractors.
• Checking documentation for incoming and outgoing shipments.
• Managing and maintaining Transport Plan (co-products, volumes, and pricing).
• Ensuring alignment between Transport Plan and Oracle Fusion.
• Data verification for mass balances and sustainability scores, in cooperation with the plant manager.
• Data collation and submission for GGSS, GGCS and ISCC (in collaboration with Plant Manager and Feedstock Manager).
• Procurement and suppliers:
• Creating and managing Purchase Orders.
• Booking goods receipts.
• Reviewing and approving purchase invoices.
• Maintaining contact with suppliers, transporters, and contractors.
• Invoicing:
• Invoicing of liquid CO2 (and other products).
• Follow-up on outstanding invoices (accounts receivable management).
• Process:
• Collaborate with the finance department to ensure a smooth purchase-to-pay process.
• Contributing to the setup and standardization of processes.
• Identifying bottlenecks and opportunities for improvement.

Profile

• Vocational education (administration or similar).
• Experience in administrative roles.
• Accurate, structured, and proactive.
• Strong communication skills.
• Experience with ERP systems.
• Good command of English.

What We Offer

• A competitive salary, aligned with your experience and skills.
• A supportive and inclusive work environment where your contribution and development are valued.
• 25 days of annual leave, plus Bank Holidays.
• A solid pension scheme to support your long-term future.
• Flexible working hours to promote a healthy work-life balance.
• Training and development opportunities, tailored to your career goals.
• A dynamic, international work environment where your contribution truly makes an impact.

Apply Now! Join VIDA and take the next step in your career. Are you motivated to make an impact and ready to grow with a company committed to sustainability? We would be delighted to hear from you.