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- Tasks: Manage patient records and workflow requests in a modern healthcare setting.
- Company: Join a cutting-edge medical centre focused on improving healthcare accessibility.
- Benefits: Enjoy competitive salary, NHS pension, and free health support for you and your family.
- Why this job: Be part of a friendly team making a real difference in patient care.
- Qualifications: Attention to detail and strong communication skills are essential.
- Other info: Work in a state-of-the-art facility with great training and development opportunities.
The predicted salary is between 30000 - 40000 £ per year.
The Document Management Administrator plays a key role in supporting the smooth running of the practice by managing the administration and processing of workflow requests, with guidance from the Operations Department. The post holder will be responsible for handling and processing patient records, coding, and documentation, ensuring accuracy and confidentiality at all times. The role also involves managing post, scanning, filing, and PCSE processes. The role also involves liaising with colleagues and patients, offering telephone support to the Administrator/Receptionist team during core hours, and maintaining high standards of efficiency and attention to detail.
Core Responsibilities
- Scanning and filing of patient documentation
- Managing workflow tasks
- Clinical coding and summarising patient records
- Processing deductions, incoming notes, and sending notes to Notes Space
- Providing telephone support during core hours
- Handling inbound and outbound post
- Managing PCSE queries and processing temporary registration uploads
- Creating, running reports, and managing bookings for:
- Child immunisations
- Ante-natal appointments
- EMIS workflow management including Lab reports, Events, Unfiled GP/GP, Rejections, Deduction rejections, Link rejections, Document management, Amendments, Coding of school immunisations
Benefits
- Enrolment to the NHS Pension Scheme
- Competitive salary
- Management support
- Free access for all staff and their families to our Health and Wellbeing support programme
- Personal and professional development opportunities
- Open, caring and positive culture
- Friendly, supportive team
About Victoria Medical Centre
We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the town's main shopping centre. Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
Document Management Administrator - minimum 32 hours per week in Eastbourne employer: Victoria Medical Centre
Contact Detail:
Victoria Medical Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Management Administrator - minimum 32 hours per week in Eastbourne
✨Tip Number 1
Get to know the practice! Research Victoria Medical Centre and understand their values and goals. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend local healthcare events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to document management and patient confidentiality. Role-play with a friend or use our resources to boost your confidence and ensure you shine during the interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Victoria Medical Centre. Don’t miss out on this opportunity!
We think you need these skills to ace Document Management Administrator - minimum 32 hours per week in Eastbourne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Management Administrator role. Highlight your experience with patient records, coding, and any relevant administrative tasks. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Be sure to mention your attention to detail and efficiency, as these are key for us.
Showcase Your Communication Skills: Since you'll be liaising with colleagues and patients, it's important to demonstrate your communication skills in your application. Whether it's through your writing style or examples of past experiences, let us know how you connect with others.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our modern practice!
How to prepare for a job interview at Victoria Medical Centre
✨Know Your Stuff
Familiarise yourself with the key responsibilities of the Document Management Administrator role. Understand the importance of accuracy and confidentiality in handling patient records, as well as the specific tasks like scanning, filing, and managing workflow tasks. This will show that you’re not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Attention to Detail
During the interview, be prepared to discuss examples from your past experiences where your attention to detail made a difference. Whether it was in managing documentation or processing requests, highlight how your meticulous nature aligns with the high standards expected in this role.
✨Practice Your Communication Skills
Since the role involves liaising with colleagues and patients, practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, such as providing telephone support or handling queries, to demonstrate your communication prowess during the interview.
✨Emphasise Your Tech Savviness
Given the modern environment of the Victoria Medical Centre, be ready to discuss your experience with technology and software relevant to document management. Mention any specific tools you’ve used in the past, and express your enthusiasm for working with new technologies to improve healthcare processes.