Office & Facilities Coordinator – 6 Month Contract-potential to go perm. Mayfair. Green Park.
£45,000–£60,000 DOE + Benefits. Free daily lunch provided. Fully office based.
An exciting opportunity to join a prestigious, fast-paced and global investment firm, providing facilities and workplace support within a professional, high-performing corporate environment.
Working as part of the London Corporate Services team, you will take responsibility for the smooth day-to-day running of the office, ensuring exceptional standards across facilities, workplace operations and employee and visitor experience.
This is a varied, hands-on role requiring a proactive, highly organised individual who enjoys taking ownership, solving problems and ensuring an efficient, welcoming, and professional working environment.
The Role
- Overseeing daily office operations, ensuring facilities and workplace services run smoothly and efficiently
- Supporting health & safety compliance, workplace inspections, fire safety, and risk assessments
- Coordinating facilities and logistics for internal meetings, corporate events, and visiting employees
- Managing external suppliers and contractors, liaison with building management regarding maintenance, repairs, and facilities requirements
- Coordinating vendor invoices, departmental billing, and monthly expense reporting
- Managing office moves, desk allocations, and new joiner workspace arrangements, liaising closely with IT
- Overseeing office supplies, catering provisions, postal services, and courier deliveries
- Maintaining exceptional standards of presentation, service, and guest experience throughout the office
- Preparing office communications and providing occasional reception cover
About You
- Minimums of 5 years' experience within office management, facilities coordination, or corporate services
- Previous experience gained within a professional, fast-paced corporate environment
- Confident managing external suppliers, contractors, and building management relationships
- A good understanding of workplace health & safety and facilities compliance
- Confident using Microsoft Office, Outlook, and workplace management systems
- A collaborative team player with a flexible, hands-on attitude and a genuine pride in maintaining exceptional workplace standards
Package
- Fully office based, Monday–Friday
- Prime London West End location
- Opportunity to work within a prestigious international corporate environment
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Facilities Coordinator employer: Victoria Lindfield Associates
Victoria Lindfield Associates is an exceptional employer that offers a dynamic and supportive work culture, perfect for those looking to make a meaningful impact in the talent resourcing field. With a fully remote setup and opportunities for travel to London, employees benefit from generous holiday allowances, comprehensive medical coverage, and the chance to grow into leadership roles within a boutique consultancy experiencing exciting growth. Join us to be part of a collaborative team that values your contributions and fosters professional development.
Contact Details:
Victoria Lindfield Associates Recruitment Team
