At a Glance
- Tasks: Assist with proposals, contracts, and project coordination in a dynamic international setting.
- Company: Global interior design and architecture firm located in the West End.
- Benefits: Competitive salary, bonus, private healthcare, and 23 days holiday.
- Other info: Flexible work-from-home options and opportunities for process improvement using AI.
- Why this job: Join a creative team and enhance your skills while working on exciting global projects.
- Qualifications: 2+ years in admin or commercial support, strong communication, and Excel skills.
The predicted salary is between 35000 - 38000 € per year.
We are looking for someone with strong administrative and commercial coordination experience who enjoys working across multiple projects and collaborating with internal teams, consultants, and clients in an international environment.
In this role, you will assist with the preparation of fee proposals, RFP responses, project scope documents, contracts, and consultant agreements, while helping to track approvals and maintain accurate commercial records. You will support invoicing schedules, financial reporting, business development administration, and the preparation of presentations and commercial documentation for senior leadership. You will also help coordinate manufacturing partnerships, manage project information, and contribute to improving internal processes, including the use of automation and AI tools.
Candidate profile:
- Minimum of 2 years’ experience within an administrative, operations, commercial support, or coordinator position
- Excellent written and verbal communication skills
- Strong attention to detail
- Confident with Microsoft Excel, comfortable working with data and reports, interest in AI, automation and improving team processes
- Comfortable supporting financial administration and maintaining accurate records
- Able to manage multiple priorities effectively within a busy and collaborative environment
- Experience with project management or finance systems desirable
- Previous exposure to international projects or global clients would be advantageous
Further detail:
- Fully office based, with flexibility to WFH, ad hoc when needed
- 23 days holiday (with additional time off between Christmas and New Year)
- Additional benefits including private healthcare, dental, optical care
- Pension and Cycle to Work scheme
Commercial Administrator employer: Victoria Lindfield Associates
As a leading global interior design and architecture firm located in the vibrant West End, we pride ourselves on fostering a collaborative and innovative work culture that empowers our employees to thrive. With competitive salaries, comprehensive benefits including private healthcare and a Cycle to Work scheme, and ample opportunities for professional growth through exposure to international projects, we are committed to supporting our team in achieving their career aspirations while enjoying a balanced work-life environment.
Contact Detail:
Victoria Lindfield Associates Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Commercial Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work in interior design and architecture, and think about how your skills can contribute to their success. This will help you stand out as a candidate who truly understands their needs.
✨Tip Number 3
Show off your organisational skills! During interviews, be ready to discuss how you've managed multiple projects and priorities in the past. Use specific examples to demonstrate your ability to keep everything on track, especially in a busy environment.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are proactive and take the time to submit their applications directly. Plus, it gives us a chance to see your enthusiasm for joining our team!
We think you need these skills to ace Commercial Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Commercial Administrator role. Highlight your relevant experience in administrative and commercial coordination, and don’t forget to mention any international project exposure you might have!
Show Off Your Skills:We want to see your excellent written and verbal communication skills shine through. Use clear, concise language and make sure to demonstrate your attention to detail in your application materials.
Be Data Savvy:Since the role involves working with Microsoft Excel and financial records, it’s a good idea to mention any experience you have with data management or reporting. If you’ve used AI or automation tools before, definitely include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Victoria Lindfield Associates
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Commercial Administrator. Familiarise yourself with the key responsibilities like preparing fee proposals and managing project information. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Skills
Highlight your administrative and commercial coordination experience during the interview. Be ready to discuss specific examples where you've successfully managed multiple projects or improved internal processes, especially using tools like Microsoft Excel or AI.
✨Communicate Clearly
Since excellent communication is crucial for this role, practice articulating your thoughts clearly and concisely. Prepare to answer questions about your written and verbal communication skills, and consider bringing along samples of your work if relevant.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s approach to international projects or how they utilise automation in their processes. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
