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- Tasks: Manage timetables, resources, and student data for effective academic scheduling.
- Company: Join Victoria College of Arts and Design, a leading institution in creative education.
- Benefits: Enjoy 5.6 weeks annual leave, pension scheme, discounts, and career development opportunities.
- Why this job: Be a key player in enhancing student services and compliance in a dynamic educational environment.
- Qualifications: Undergraduate degree and experience in timetabling and resource management required.
- Other info: Full-time role based in London with a salary range of £40,000 - £45,000.
The predicted salary is between 40000 - 45000 £ per year.
Company: Victoria College of Arts and Design
Job Title: Timetable, Resources and Student Data Manager
Reports to: Head of Registry
Location: ON-SITE, London, Canary Wharf
Salary: £40,000 – £45,000 (Depending on experience)
Hours: Full Time (Monday to Friday)
Overview:
We are looking for a skilled and detail-oriented Timetable, Resources, and Student Data
Manager to efficiently manage and coordinate timetabling, teaching & learning resource
allocations, and the control and analysis of student attendance data.
This role is essential for the effective and accurate management of academic scheduling and
student attendance at VCAD. Additionally, it is vital for ensuring our regulatory compliance
related our Partner Universities and UK Higher Education regulatory bodies.
The post holder will play a key role in advising VCAD’s Senior Management Team on timetable
scheduling, digital and physical infra-structure requirements and providing data informed
insights across the full range of VCAD teaching and learning resources and scheduling.
The Timetable, Resources, and Student Data Manager will be expected to forecast and identify
scheduling conflicts and opportunities, offering positive solutions to enhance the delivery of
VCAD’s services to our students.
Key Responsibilities:
Timetabling, Classroom and associated Teaching and Learning Resource Management
• Develop, coordinate, and maintain academic timetables in collaboration with VCAD
Directorate, VCAD Academic Departments, VCAD Student Services and VCAD Registry.
• Allocate classrooms and other estate resources, ensuring optimal utilisation of space and
facilities.
• Provide advice on, and if appropriate and necessary, oversee the allocation of teachers
and similar human resources for timetabled events.
• Collegiately resolve conflicts in scheduling and have the flexibility and ability to
coherently accommodate special requirements.
• Monitor and report on classroom usage and capacity trends.
Student Attendance Data Management
• Implement and manage attendance tracking systems to record and analyse student
attendance; using, when appropriate, sector standard platforms and software.
• Ensure timely and accurate collection, analysis and dissemination of attendance data.
• Prepare attendance reports for internal and external stakeholders.
• Identify and flag attendance issues, working with academic and student services staff to
address concerns.
System and Process Improvement
• Efficiently and ergonomically utilise and manage sector standard timetabling and
attendance software and platforms
• Advise VCAD SMT on the acquisition, implementation and use of, appropriate sector
standard timetabling, resource management and attendance monitoring software.
• Review and improve processes related to timetabling and data management to enhance
VCAD’s efficiency.
• Provide training and support to all staff and students on how to best utilise and manage
timetabling, attendance and classroom booking systems.
Qualifications and Experience:
• Undergraduate Degree. (E)
• Experience in timetabling and resource management within an education setting. (E)
• Proficiency in using data management software. (E)
• Strong analytical skills with attention to detail and accuracy. (E)
• Excellent and diplomatic communication and organisational skills. (E)
• Ability to work collaboratively and manage multiple priorities effectively. (E)
• Knowledge of UK higher education policies and practices. (D)
• Ability to work independently and prioritise tasks effectively. (E)
• Basic knowledge and understanding of academic structures and higher education
operations. (E)
• Right To Work in the UK (E)
Benefits:
- Annual leave (5.6 weeks) plus bank holidays.
- Workplace pension scheme.
- Company Sick Policy (from January 2025).
- Statutory Sick Pay (SSP) (until December 2024).
- Statutory maternity/paternity pays.
- Career development opportunities
- Training and self-development opportunities.
- Gym membership discounts
- Retail discount schemes
- Cinema discounts
- Grocery discounts
- Cycle to work
- Investing and savings opportunities
- Financial wellbeing – personal debt advise.
- Financial wellbeing education
- My Mind Pal (mental fitness)
Timetable, Resources and Student Data Manager employer: Victoria College of Arts and Design
Contact Detail:
Victoria College of Arts and Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetable, Resources and Student Data Manager
✨Tip Number 1
Familiarize yourself with the specific timetabling and attendance software commonly used in educational settings. This knowledge will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the education sector, especially those involved in timetabling and resource management. Engaging with them can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Stay updated on UK higher education policies and practices. Understanding the regulatory landscape will show that you are well-prepared for the compliance aspects of the role.
✨Tip Number 4
Prepare to discuss your experience with conflict resolution in scheduling during the interview. Highlighting specific examples where you've successfully managed conflicts will showcase your problem-solving skills.
We think you need these skills to ace Timetable, Resources and Student Data Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in timetabling and resource management within an educational setting. Emphasize your analytical skills and proficiency in data management software.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed timetables or student data in the past.
Highlight Relevant Qualifications: Clearly state your undergraduate degree and any additional qualifications that relate to the role. If you have knowledge of UK higher education policies, make sure to include that as well.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application of how you've effectively communicated with various stakeholders in previous positions.
How to prepare for a job interview at Victoria College of Arts and Design
✨Show Your Analytical Skills
As a Timetable, Resources, and Student Data Manager, strong analytical skills are crucial. Be prepared to discuss specific examples of how you've used data management software to analyze attendance or resource allocation in previous roles.
✨Demonstrate Your Communication Skills
This role requires excellent communication and organizational skills. During the interview, highlight instances where you successfully collaborated with different departments or resolved scheduling conflicts diplomatically.
✨Familiarize Yourself with UK Higher Education Policies
Knowledge of UK higher education policies is beneficial. Brush up on relevant regulations and practices before your interview, and be ready to discuss how they might impact your role in managing timetables and student data.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential scheduling conflicts or attendance issues you might encounter and how you would address them effectively.
