Facilities Coordinator in London

Organisation: Victoria College of Arts and Design

Working Hours: Full-time, typically Monday to Friday, 8:30am – 4:30pm (Occasional evenings and weekends, including Saturdays/Sundays, as may reasonably be required)

• Salary range: £28,000 – £32,000 per annum
• Job Overview
• The

Facilities Coordinator is responsible for ensuring the smooth and efficient day-to-day operation of the London Borough campus, providing a safe, well-maintained, and supportive environment for both staff and students.

This role focuses on coordinating key operational areas including facilities management, maintenance, health and safety, security, IT functionality, and sustainability initiatives.

The

Facilities Coordinator plays a pivotal role in maintaining an environment conducive to effective learning and working, ensuring that campus operations run seamlessly and in compliance with organisational policies and statutory requirements.

Key Responsibilities

Campus Operations & Facilities

• Coordinate and oversee the effective delivery of campus operations, including facilities maintenance, cleaning, security, and IT functionality.
• Ensure all classrooms and office spaces are fully resourced, in good working order, appropriately set up, and maintained to a high standard of cleanliness and presentation.
• Monitor, order, and coordinate office supplies, campus resources, refreshments, and catering as required.
• Maintain an up-to-date inventory of all campus equipment, supplies, and orders.

Health, Safety & Compliance

• Ensure compliance with health and safety legislation, including risk assessments, emergency procedures, and statutory requirements.
• Test the fire alarm on a weekly basis and ensure appropriate records are maintained.
• Report any concerns relating to maintenance, or health and safety promptly to the Campus & Facilities Manager.

Security & Access

• Act as the primary key holder for the campus and ensure the secure and timely opening and closing of the site as required.
• Support the implementation of campus security procedures and access protocols.
• Communication & Support
• Ensure staff and students are kept informed of any facilities-related issues, changes, or procedures.
• Work collaboratively with the VCAD Student Services team to promote a culture of consistent and high-quality student support.
• Provide practical and operational support to the Campus & Facilities Manager as requested.

Events & Reporting

• Assist with campus events such as inductions, workshops, and other institutional activities as required.
• Provide regular written and verbal reports to the line manager, as requested.

Requirements

Qualifications & Experience

• Previous experience in facilities coordination, campus operations, resources management, or a similar role.
• An understanding of the Higher Education sector and its operational environment.
• Knowledge of health and safety legislation and associated statutory regulations.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong communication and interpersonal skills.

Benefits

• Annual leave (7.2 weeks)
• Workplace pension scheme.
• Company Sick Pay.
• Statutory maternity and paternity pay.
• Employee Assistance Programme (HA Wisdom Wellbeing)
• Virtual GP access (Livi)
• 'Speak Up Service' - confidential support service to report any workplace concerns
• Specialist physical and mental wellbeing support services with 24/7 confidential counselling support (Wisdom)
• Specialist menopause support, including online CBT (Wisdom)
• Financial, legal and medical advice services provided (Wisdom)
• Life & Leadership coaching (Wisdom)
• Financial coaching (MUNNY)
• Discounts and perks, offering savings on shopping, activities and more (Bright Exchange)
• Career development and training opportunities.
• Training and self-development opportunities.